Our dialogue is a thermostat that reflects our mental development; reading comments, observing debates shows it all. I always strive and encourage my compatriots to dialogue calmly and rationally. So far, its satisfactory and I continue to do my part. Our state of mind needs to be refreshed like beating cotton. Sometimes mattresses and pillows […]
The post Shall we calm down or not? appeared first on Awate.com.

Our dialogue is a thermostat that reflects our mental development; reading comments, observing debates shows it all. I always strive and encourage my compatriots to dialogue calmly and rationally. So far, its satisfactory and I continue to do my part. Our state of mind needs to be refreshed like beating cotton. Sometimes mattresses and pillows […]
The post Shall we calm down or not? appeared first on Awate.com.

Addis Ababa
Orbis International Ethiopia
ORGANIZATIONAL OVERVIEWOrbis International is a nonprofit humanitarian organization that works in developing countries to save sight worldwide. Orbis prevents and treats blindness through hands-on training, public health education, improved access to quality eye care, and partnerships with local health care organizations in an effort to eliminate avoidable blindness.  Orbis International-Ethiopia (License no. 1063) is a legally registered country office of this organization carrying out the same mission in Ethiopia since 1998.JOB SUMMARYThe Admin Assistant is responsible for the inflow, storage and out flow of goods as per the requests of the demand and will be in charge for the overall management and implementation of standard procedures of the store activities. He/she provides secretarial services and assists Operations Director/ Human Resources and Administration Coordinator in office Administration and handling clients coming to the office and relaying telephone calls to the relevant staff, plays a key role in archive management and other operations activities.DUTIES AND RESPONSIBILITIESUnder the overall supervision and guidance of the Orbis International Ethiopia Operations Director, the Administrative Assistant will have the following specific duties and responsibilities: Operations: Handles and receive all visitors at all levels and take adequate message when required. Handle and manage filing of projects’ documents.Provide secretarial support including drafting standard letters as necessary to the staff.Follow-up handling of office supplies. Receive, direct and relay telephone and fax messages.Post information on staff bulletin boards and updates regularly. Maintain an updated employee telephone list and other contacts. Manage hotel booking and room reservation, shuttle arrangement and Logistics and Operations office.Manage and book international and local flight arrangements.Actively Participate in the arrangement of meetings, conferences, and review meeting and follow up, Arrange and facilitate conference telephone calls; Follow up Post rental payment and collect posts and parcels timelyFollow-up Office refreshment supplies usage and timely advance request and settlementMaintain fuel coupon and replenish timelyAny related job activities as per the instruction of the immediate supervisor.Store Management: Ensuring that all incoming goods are as per requests and specification and GRNs are timely prepared Making sure that all goods are packed and stored properly, safely and securely and also store house is well protected.Arrange store items according to the nature of the items and design the floor map accordingly.Maintaining a stock tracking record and timely reconciliation against Finance records.Implement all store management documentations in place, ensure all the field offices are following the same standard procedure and guide all to maintain similar records.Check for expiry dates, maintain records for expiry dates, and notify supervisors for any item that is damaged or expired for standard disposal procedures and local requirement.Ensure the store is arranged in such a way that identification of any item is clear, items are stacked in a logical sequence and marked with store label.Ensuring that stock levels are recorded correctly on bin cards/Stock cards/.Responsible for maintaining the accuracy of stores Checks deliveries of goods for quality and quantity and record details on GRNsIssue goods from stock only on receipt of an authorized Stock Request Forms  Coordinate the loading and unloading process of goods when arrival and dispatch.Initiate Purchase Requisitions (PR) at Reorder level (EOQ)Compile regular stock reports and stock reconciliations, and ensure that discrepancies in the stock levels are reported to the line manager.Ensure that all health and safety procedures are operational in the store house as per FMHCACA requirementFollow up the maintenance of the store house and separation of medical items vis a vis  other supplies as per local law.Generate monthly Warehouse reportParticipate in Asset disposal and Fixed Asset InventoryTake the leading role in distributing bulk purchases to the Field Offices.Staff Under supervision: NoneReports to: Operations Director

Addis Abeba, Ethiopia
SARIA Recruitment
Purpose of the Job: - the position holder is responsible to manage effective office and customer handling including responses to all client questions, providing information; handling day-to-day administrative activities.
Duties and Responsibilities


Provide general administrative support for all team members in preparation of different documents, correspondences, reports, meetings and travel arrangements.


Greets visitors, answers telephone/calls, receives and distributes mail and correspondence.


Handle documentation for security clearances, processes hotel reservations, organizes airport pickups, hospitality, protocol, customs and immigration support.


Build sustainable relationships of trust with clients through open and interactive communication.


Handle complaints, provide appropriate solutions, and alternatives within the time limits; follow up to ensure resolution.


Manage utilities including water and electricity ensuring timely payment to avoid disconnection, appropriate usage.


Maintain electronic and paper records ensuring information is organized and easily accessible.


Collaborate with Finance and HR departments to smoothen and facilitate the workflow in the organization.


Keep updated contact information of employees, customers, vendors and governmental offices.


Make sure fixed assets are registered, updated and tagged as per the organization’s asset management guidelines.


Maintain the office supplies, stationery and refreshments including utility services maintenance.


Manage company vehicle logbooks and monitor fuel consumption and as well as timely maintenance.


Other tasks assigned by immediate supervisor.


Requirements
Academic qualification


Bachelor's degree in management, Office Management and Information System (OMIS) or other related fields



Additional qualifications


Able to communicate verbally and in written format to all organizational levels.


Strong knowledge of MS Office, including word, Excel and power point.


Ability to work in a team and has excellent communication skill.


Has excellent organizational and time management skills.


Ability to work in a fast-paced environment.


Efficiency in English, both writing and speaking.


Self-motivated and result oriented.


Positive and can provide exceptional customer management service.


Organized and ability to prioritize tasks.


Years of experience: A minimum of 3+ years and prior internship service is an added value
Salary: As per the company scale

Addis Ababa, ET-AA
Mercy Corps Ethiopia
Position:- GRANTS AND COMPLIANCE MANAGER
Location:- Addis Ababa, Ethiopia
Position Status: Full Time
About Mercy Corps
Mercy Corps has been present in Ethiopia since 2004 working to drive bold and transformative ideas, working closely with government, the private sector and civil society actors to build a more resilient country, ensuring that programs are responsive to and influenced by participants and stakeholders. Our vision is to enhance the resilience of climate and conflict-affected communities through market systems development for improved livelihoods, access to food, and safe and clean water to thrive in the face of crises. Our strategy focuses on the four outcome areas of: 1) Economically marginalized populations have improved and diversified livelihoods, income, and assets; 2) Pastoralists, farmers, and households have access to sustainably produced, safe, nutritious food; 3) Social cohesion and inclusive governance processes are built in crisis-affected communities; and 4) People have equitable, sustained access to clean water and sanitation for domestic and productive use.  Currently we operate in the regional states of Afar, Amhara, Gambella, Oromia, Somali, Sidama, Southern Ethiopia, Tigray and Addis Ababa city administration working with a diverse base of donors that includes United States Agency for International Development (USAID), European Union, GAC, Hilton Foundation, United Nations (UN), JOA, Sweden, EKN, and other foundations.
General Position Summary
The Mercy Corps Finance Department is responsible for all financial functions, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial and finance linked resources are utilized efficiently and effectively.
Working in the Finance unit, under the direction of the Finance Director, the Grants and Compliance Manager will be responsible on the day-to-day routine tasks of the Grants and Compliance Manager role as well as monthly, quarterly, and annual reporting. He/She is expected to produce reliable, accurate and timely financial report/information for all stake holders involved in. The post holder should be forward looking, self-driven operating under minimum supervision, and critical thinker in senior management role.  Furthermore, considering the various expected systemic changes in future, the post holder should be forward looking, change oriented and able to develop/train the team capacity in the changing environment.
This job requires 20% travel to the project sites directly managed by Mercy Corps as well as by sub grantees. The two main objectives of the travel are 1) Capacity Building 2) Compliance and Monitoring (internal audit nature) of donor rules as well as MC internal policies and procedures.
Essential Job Responsibilities
 
ESSENTIAL JOB FUNCTIONS:


Compliance Monitoring (40% of Time)


Financial Accounting and Budgeting (30% of Time)




Sub Grantee Management (30% of Time)




Compliance Monitoring [40% of Time]




Assist the Finance Director in ensuring that for all donor funded projects, we have established a systematic monitoring tool called “Compliance Checklist” per donor/per grant and disseminate this timely to all budget holders and sub grantees involved.


Assist the Finance Director in ensuring that all newly recruited budget holders have received an adequate level of training on all donor compliance matters as well as on Mercy Corps’ internal policy and procedures. And organize periodic refresher training for the existing staff.


Ensure that all grant files are kept to the standard level (hard and soft copies) in a very systematic order and all the relevant information is accessible from the common (share) folders. To implement this, follow the minimum standards of filing checklist designed by HQ and add more information which may be necessary for local use. Ensure that all relevant grant related information is kept in the finance unit as a central source for any form of reference. Ensure that project technical staff are handing over all key grant-related documents and check with GCC to obtain any missing part of grant information.


Lead all the donor audit and ensure that all donor audit work is well coordinated and assist the Grant and Compliance Coordinators in executing their role in relation to donor audit.


Make periodic and planned field visit and ensure that all donor as well as MC internal policies and procedures are implemented to adequate standard. Ensure that all field visits are completed with a standard visit report on observations and includes recommendations. Perform quarterly review work whether such recommendations are implemented in a consistent manner.


Ensure that all support service staff and budget holders are familiar with Mercy Corps internal policies and procedures and prepare summarized induction package for newcomers on such internal policies and procedures.


Ensure that field offices are consistently implementing internal audit recommendations and ensure that this is built in the visit terms of reference by the Addis Ababa Finance team.


Coordinate with the Finance Director and People and Culture Director and ensure that host government compliance matters are properly followed and flag any deviations in the monthly finance or support service meeting. Ensure that the compliance registration checklist is regularly updated.


Provide all compliance related information to the regional finance officers (based in HQ - PDX and Edinburg) as and when requested. Coordinate with the Regional Finance Officers (based in HQ) and local Field Finance and Reporting manager on all local donors’ ad-hoc reporting needs.


Financial Accounting and Budgeting (30% of Time)


Together with other finance colleagues, as a team, provide strong support on the annual statutory audit and any other Audit related to MC Ethiopia programme.


Provide timely and accurate management dashboard information monthly for Finance Director. In addition to this, perform monthly BVA/BVE analysis for grants which the Grants and Compliance Manager is “Account Manager.”


Based on the Authority Matrix, perform consistent and standard level financial review for all documents submitted for review. During the review process, ensure that all documents are properly signed by the assigned budget holders, they are compliant with Donor policies and procedures, and compliant with Mercy Corps’ HQ and Local procedures


LeadA-133 audit and ensure that information for HQ A-133 audit is timely submitted and coordinate with the Grants and Compliance Coordinators and Senior finance Officers on document extraction and submission.


Upon the development of new proposals, ensure that all new proposals cover the costs to the required level and assist the project technical team in the development of such budget information. Ensure that costs to the company/organization is handled properly and assist the Finance Director in analyzing funding gaps.


With Support of Grant and Compliance Coordinators, facilitate and organize Grant management meetings (Kickoff, review and close out meeting) with all stakeholders.


Sub Grantee Management (30% of Time)


Ensure that we have a complete Database showing who are the partners we are working with, from which funding source, how much advance we have given in local as well as in foreign currency, balance settled and amount that MC owes, or partners owe to MC.


Lead the selection process of Sub Grantees and assess their capacity based on the standard MC’s procedures applicable to Partners.


Coordinate with the Grant and Compliance Coordinators and ensure that all sub grant files are kept per grant in the Addis Ababa finance unit and the files kept are meeting the standard required and helpful for all future references.


Perform planned and periodic visit to the partners’ office and produce monitoring report. Implement partners (sub grantees) monitoring localized tool developed by the Mercy Corps Ethiopia Finance unit and produce adequate level of information based on the tool devised.


Follow up that all weaknesses observed in the previous visit are addressed in the subsequent visit.


Coordinate with the Grant and Compliance Coordinators and ensure that partners external audit is handled to the required level and sub grantees/partners have also addressed such audit findings in a timely manner. Make consistent follow up till the time the audit findings are addressed and flag any issues to SMT.


Responsible for subaward financial close-outs, including ensuring that all requirements of the subaward agreement have been met and that subaward funds have been properly settled.


Assist the Finance Director in providing capacity building training for the partners, particularly for the local partners who may have material capacity development need.


Create sub award card, review & post financial reports and record subaward information on Navigator.


Team Management


Develop the capacity of the team, deepen understanding of their roles and assist with career development.


Assist team members with information, tools and resources to improve performance & reach objectives.


Promote accountability, communicate expectations and provide constructive feedback informally &formally via regular one on ones and performance reviews.


Create and sustain a work environment of mutual respect where team members strive to achieve excellence.


Hire, orient and lead team members as necessary.


Influence & Representation


Interface with the (donor) representatives to convey information about programs as appropriate.


Participate in sharing best practices with NGOs and governmental agencies.


Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances.


Maintain high ethical standards and treat people with respect and dignity.


Demonstrate an awareness of his/her own strengths and development needs.


 
Security


Ensure compliance with security procedures and policies as determined by country leadership.


Proactively ensure that team members operate in a secure environment and are aware of policies.


 
Organizational Learning 


As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.


 
Accountability to Beneficiaries


Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.


 Supervisory Responsibility
Grants and Compliance Coordinators and Subaward Specialist
Accountability
Reports Directly To: Finance Director
Works Directly With: Finance Department, (with authority for technical financial matters); Operations Department, Program Managers, MCG/MCE HQ Compliance, and others
 Knowledge and Experience


A BA/S or equivalent in accounting or finance required; advanced degree preferred.


At least 5 years of relevant field or management experience of complex, multi-dimensional programming including administering small subawards in an international environment.


At least 4 years’ experience in grants management as well as an understanding of USAID regulations required.


Demonstrated experience and skill with administrating solicitations for subawards, assessing potential subrecipients and the proven ability to oversee a team that is responsible for monitoring subrecipients.


Strong skills and experience working with donors to obtain approvals and waivers as necessary for compliance with donor regulations.


Prior management experience and strong organizational skills.


Advanced computer skills in MS Office programs, particularly Excel.


Effective verbal and written communication, multi-tasking, organizational and prioritization skills.


Excellent oral and written English skills required; proficiency in English is preferred.


Ability to work effectively with an ethnically diverse team in a sensitive environment.


Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.
 
All qualified individuals are invited to apply for the advertised position. All applications, including a CV, three references, and all applicable official papers, must be sent electronically.
Only candidates that are short-listed will be acknowledged and called for interviews.  
“Mercy Corps is an equal opportunity employer promoting gender, equity and    diversity. Qualified female and young candidates are strongly encouraged to apply. We are committed to empower women and youth.” 
DEADLINE FOR ALL APPLICATIONS: 22 April 2024/ 4:00 PM

Addis Abeba, Ethiopia
SARIA Recruitment
Purpose of the Job: - the position holder is responsible to manage effective office and customer handling including responses to all client questions, providing information; handling day-to-day administrative activities.
Duties and Responsibilities


Provide general administrative support for all team members in preparation of different documents, correspondences, reports, meetings and travel arrangements.


Greets visitors, answers telephone/calls, receives and distributes mail and correspondence.


Handle documentation for security clearances, processes hotel reservations, organizes airport pickups, hospitality, protocol, customs and immigration support.


Build sustainable relationships of trust with clients through open and interactive communication.


Handle complaints, provide appropriate solutions, and alternatives within the time limits; follow up to ensure resolution.


Manage utilities including water and electricity ensuring timely payment to avoid disconnection, appropriate usage.


Maintain electronic and paper records ensuring information is organized and easily accessible.


Collaborate with Finance and HR departments to smoothen and facilitate the workflow in the organization.


Keep updated contact information of employees, customers, vendors and governmental offices.


Make sure fixed assets are registered, updated and tagged as per the organization’s asset management guidelines.


Maintain the office supplies, stationery and refreshments including utility services maintenance.


Manage company vehicle logbooks and monitor fuel consumption and as well as timely maintenance.


Other tasks assigned by immediate supervisor.


Requirements
Academic qualification


Bachelor's degree in management, Office Management and Information System (OMIS) or other related fields



Additional qualifications


Able to communicate verbally and in written format to all organizational levels.


Strong knowledge of MS Office, including word, Excel and power point.


Ability to work in a team and has excellent communication skill.


Has excellent organizational and time management skills.


Ability to work in a fast-paced environment.


Efficiency in English, both writing and speaking.


Self-motivated and result oriented.


Positive and can provide exceptional customer management service.


Organized and ability to prioritize tasks.


Years of experience: A minimum of 3+ years and prior internship service is an added value
Salary: As per the company scale

Addis Ababa, ET-AA
Mercy Corps Ethiopia
Position:- GRANTS AND COMPLIANCE MANAGER
Location:- Addis Ababa, Ethiopia
Position Status: Full Time
About Mercy Corps
Mercy Corps has been present in Ethiopia since 2004 working to drive bold and transformative ideas, working closely with government, the private sector and civil society actors to build a more resilient country, ensuring that programs are responsive to and influenced by participants and stakeholders. Our vision is to enhance the resilience of climate and conflict-affected communities through market systems development for improved livelihoods, access to food, and safe and clean water to thrive in the face of crises. Our strategy focuses on the four outcome areas of: 1) Economically marginalized populations have improved and diversified livelihoods, income, and assets; 2) Pastoralists, farmers, and households have access to sustainably produced, safe, nutritious food; 3) Social cohesion and inclusive governance processes are built in crisis-affected communities; and 4) People have equitable, sustained access to clean water and sanitation for domestic and productive use.  Currently we operate in the regional states of Afar, Amhara, Gambella, Oromia, Somali, Sidama, Southern Ethiopia, Tigray and Addis Ababa city administration working with a diverse base of donors that includes United States Agency for International Development (USAID), European Union, GAC, Hilton Foundation, United Nations (UN), JOA, Sweden, EKN, and other foundations.
General Position Summary
The Mercy Corps Finance Department is responsible for all financial functions, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial and finance linked resources are utilized efficiently and effectively.
Working in the Finance unit, under the direction of the Finance Director, the Grants and Compliance Manager will be responsible on the day-to-day routine tasks of the Grants and Compliance Manager role as well as monthly, quarterly, and annual reporting. He/She is expected to produce reliable, accurate and timely financial report/information for all stake holders involved in. The post holder should be forward looking, self-driven operating under minimum supervision, and critical thinker in senior management role.  Furthermore, considering the various expected systemic changes in future, the post holder should be forward looking, change oriented and able to develop/train the team capacity in the changing environment.
This job requires 20% travel to the project sites directly managed by Mercy Corps as well as by sub grantees. The two main objectives of the travel are 1) Capacity Building 2) Compliance and Monitoring (internal audit nature) of donor rules as well as MC internal policies and procedures.
Essential Job Responsibilities
 
ESSENTIAL JOB FUNCTIONS:


Compliance Monitoring (40% of Time)


Financial Accounting and Budgeting (30% of Time)




Sub Grantee Management (30% of Time)




Compliance Monitoring [40% of Time]




Assist the Finance Director in ensuring that for all donor funded projects, we have established a systematic monitoring tool called “Compliance Checklist” per donor/per grant and disseminate this timely to all budget holders and sub grantees involved.


Assist the Finance Director in ensuring that all newly recruited budget holders have received an adequate level of training on all donor compliance matters as well as on Mercy Corps’ internal policy and procedures. And organize periodic refresher training for the existing staff.


Ensure that all grant files are kept to the standard level (hard and soft copies) in a very systematic order and all the relevant information is accessible from the common (share) folders. To implement this, follow the minimum standards of filing checklist designed by HQ and add more information which may be necessary for local use. Ensure that all relevant grant related information is kept in the finance unit as a central source for any form of reference. Ensure that project technical staff are handing over all key grant-related documents and check with GCC to obtain any missing part of grant information.


Lead all the donor audit and ensure that all donor audit work is well coordinated and assist the Grant and Compliance Coordinators in executing their role in relation to donor audit.


Make periodic and planned field visit and ensure that all donor as well as MC internal policies and procedures are implemented to adequate standard. Ensure that all field visits are completed with a standard visit report on observations and includes recommendations. Perform quarterly review work whether such recommendations are implemented in a consistent manner.


Ensure that all support service staff and budget holders are familiar with Mercy Corps internal policies and procedures and prepare summarized induction package for newcomers on such internal policies and procedures.


Ensure that field offices are consistently implementing internal audit recommendations and ensure that this is built in the visit terms of reference by the Addis Ababa Finance team.


Coordinate with the Finance Director and People and Culture Director and ensure that host government compliance matters are properly followed and flag any deviations in the monthly finance or support service meeting. Ensure that the compliance registration checklist is regularly updated.


Provide all compliance related information to the regional finance officers (based in HQ - PDX and Edinburg) as and when requested. Coordinate with the Regional Finance Officers (based in HQ) and local Field Finance and Reporting manager on all local donors’ ad-hoc reporting needs.


Financial Accounting and Budgeting (30% of Time)


Together with other finance colleagues, as a team, provide strong support on the annual statutory audit and any other Audit related to MC Ethiopia programme.


Provide timely and accurate management dashboard information monthly for Finance Director. In addition to this, perform monthly BVA/BVE analysis for grants which the Grants and Compliance Manager is “Account Manager.”


Based on the Authority Matrix, perform consistent and standard level financial review for all documents submitted for review. During the review process, ensure that all documents are properly signed by the assigned budget holders, they are compliant with Donor policies and procedures, and compliant with Mercy Corps’ HQ and Local procedures


LeadA-133 audit and ensure that information for HQ A-133 audit is timely submitted and coordinate with the Grants and Compliance Coordinators and Senior finance Officers on document extraction and submission.


Upon the development of new proposals, ensure that all new proposals cover the costs to the required level and assist the project technical team in the development of such budget information. Ensure that costs to the company/organization is handled properly and assist the Finance Director in analyzing funding gaps.


With Support of Grant and Compliance Coordinators, facilitate and organize Grant management meetings (Kickoff, review and close out meeting) with all stakeholders.


Sub Grantee Management (30% of Time)


Ensure that we have a complete Database showing who are the partners we are working with, from which funding source, how much advance we have given in local as well as in foreign currency, balance settled and amount that MC owes, or partners owe to MC.


Lead the selection process of Sub Grantees and assess their capacity based on the standard MC’s procedures applicable to Partners.


Coordinate with the Grant and Compliance Coordinators and ensure that all sub grant files are kept per grant in the Addis Ababa finance unit and the files kept are meeting the standard required and helpful for all future references.


Perform planned and periodic visit to the partners’ office and produce monitoring report. Implement partners (sub grantees) monitoring localized tool developed by the Mercy Corps Ethiopia Finance unit and produce adequate level of information based on the tool devised.


Follow up that all weaknesses observed in the previous visit are addressed in the subsequent visit.


Coordinate with the Grant and Compliance Coordinators and ensure that partners external audit is handled to the required level and sub grantees/partners have also addressed such audit findings in a timely manner. Make consistent follow up till the time the audit findings are addressed and flag any issues to SMT.


Responsible for subaward financial close-outs, including ensuring that all requirements of the subaward agreement have been met and that subaward funds have been properly settled.


Assist the Finance Director in providing capacity building training for the partners, particularly for the local partners who may have material capacity development need.


Create sub award card, review & post financial reports and record subaward information on Navigator.


Team Management


Develop the capacity of the team, deepen understanding of their roles and assist with career development.


Assist team members with information, tools and resources to improve performance & reach objectives.


Promote accountability, communicate expectations and provide constructive feedback informally &formally via regular one on ones and performance reviews.


Create and sustain a work environment of mutual respect where team members strive to achieve excellence.


Hire, orient and lead team members as necessary.


Influence & Representation


Interface with the (donor) representatives to convey information about programs as appropriate.


Participate in sharing best practices with NGOs and governmental agencies.


Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances.


Maintain high ethical standards and treat people with respect and dignity.


Demonstrate an awareness of his/her own strengths and development needs.


 
Security


Ensure compliance with security procedures and policies as determined by country leadership.


Proactively ensure that team members operate in a secure environment and are aware of policies.


 
Organizational Learning 


As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.


 
Accountability to Beneficiaries


Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.


 Supervisory Responsibility
Grants and Compliance Coordinators and Subaward Specialist
Accountability
Reports Directly To: Finance Director
Works Directly With: Finance Department, (with authority for technical financial matters); Operations Department, Program Managers, MCG/MCE HQ Compliance, and others
 Knowledge and Experience


A BA/S or equivalent in accounting or finance required; advanced degree preferred.


At least 5 years of relevant field or management experience of complex, multi-dimensional programming including administering small subawards in an international environment.


At least 4 years’ experience in grants management as well as an understanding of USAID regulations required.


Demonstrated experience and skill with administrating solicitations for subawards, assessing potential subrecipients and the proven ability to oversee a team that is responsible for monitoring subrecipients.


Strong skills and experience working with donors to obtain approvals and waivers as necessary for compliance with donor regulations.


Prior management experience and strong organizational skills.


Advanced computer skills in MS Office programs, particularly Excel.


Effective verbal and written communication, multi-tasking, organizational and prioritization skills.


Excellent oral and written English skills required; proficiency in English is preferred.


Ability to work effectively with an ethnically diverse team in a sensitive environment.


Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.
 
All qualified individuals are invited to apply for the advertised position. All applications, including a CV, three references, and all applicable official papers, must be sent electronically.
Only candidates that are short-listed will be acknowledged and called for interviews.  
“Mercy Corps is an equal opportunity employer promoting gender, equity and    diversity. Qualified female and young candidates are strongly encouraged to apply. We are committed to empower women and youth.” 
DEADLINE FOR ALL APPLICATIONS: 22 April 2024/ 4:00 PM

Addis Ababa
All God’s Children International (AGCI)
Job Summary:We are seeking a skilled and passionate Cook to join our office team. The Cook is responsible for providing food for children and refreshments for visiting guests and staff. They will prepare meals and follow establishment recipes. As an Office Cook, you will be responsible for preparing and providing high-quality meals for our staff members, as well as catering to the needs of our visiting guests and expatriate staff. Your culinary expertise and attention to detail will contribute to creating a pleasant and enjoyable dining experience for everyone. Duties include preparing ingredients, adhering to the food menu, and following food health and safety procedures. Cook and deliver food in a fast-paced environment.Roles and Responsibilities:Order and manage inventory of ingredients and supplies, ensuring proper stock levels are maintained.Collaborate with the purchasing department to source high-quality ingredients at competitive prices. Collaborate with the office management team to coordinate catering services for meetings, events, and expatriate guests.Conduct taste tests and gather feedback from staff members to continually improve the quality and variety of meals.Plan, prepare, and cook a variety of delicious and nutritious meals for office staff, following established menus and recipes.Ensure all meals are prepared and served in a timely manner, maintaining high standards of quality and presentation.Regularly assess and adjust portion sizes to minimize food waste while ensuring all staff members are adequately nourished.Clean and sanitize dishes, cookware, and utensils.Clean and sanitize food preparation workstations.Assist in the food preparation process by cutting, chopping, slicing, and washing vegetables, meat, and other ingredients.Follow food health and safety requirements.Prepare food based on procedures, providing fresh and tasty meals.Pre-notify stock balance and ensure timely purchasing of raw materials.Be in charge of providing coffee/tea and lunch for events, holidays, and meetings based on requests.Report and record damaged and broken utensils to immediate supervisors.List out any necessary raw materials for the supervisor and ensure all things are sorted based on needs. Follow the procedures of store, "First in and First out" (FIFO), to ensure proper store management and identification of expiry dates.Follow proper waste disposal mechanisms to create a safe and clean environment.Respect and maintain the confidentiality of all personal and sensitive information.Cover the responsibilities of the Assistant Kitchen/Cleaner in their absence.Perform other tasks within the scope of work as assigned by your direct supervisor.

Gambella, Gambela
Save the Children
Team / Programme:  HR Location:  Gambella GRADE: 4A Contract Length: One Year and possibilities of extension Number of Required: one Post type Internal/ External Child Safeguarding Level 3 the responsibilities of the post holder may require to have regular contact or access to children or young people Role Purpose Under the direct supervision of Field office and SG Coordinator, the post holder is expected to meet the safeguarding and Gender standard practices in the field Office.   She/he will be responsible to assist projects/programs/ and field offices to ensure compliance are meet through community awareness, capacity building training, conduct project risk assessment and facilitate on the development of friendly materials. She/he will also responsible on assisting to implement safe program activities, establishing local reporting procedures, reporting, data management and share learnings. This role demands to support for specific project under the field office for both humanitarian and development programs.  SCOPE OF ROLE:  Reports to: Field office HR & SG Coordinator  Dimensions: Save the Children works in all regions of Ethiopia with a current staff complement of approximately 1900 and current expenditure of approximately $190090+ million each year.  Staff directly reporting to this post: NA  KEY AREAS OF ACCOUNTABILITY:  SAFEGUARDING Organizing and facilitate safeguarding (Child, Adult and Harassment) awareness for functions, project staff, partners, volunteers, beneficiaries and other representatives (consultants, construction team, rental derivers, venders) for both humanitarian response and development programs.Facilitate/provide safeguarding induction for new joiners with significant focus of Development  and humanitarian response team and conduct ongoing refreshment training for staff, partner’s focal points on child safeguarding and PSEA.  Ensure and conduct all projects are risk assessed, develop mitigation strategies and recorded, monitor and update the tracker on regular basis in collaboration with program managers and focal points at field level.Identify project level contact person for beneficiaries and ensure local safeguarding reporting procedure is updated and displayed in project implementation areas.Provide and ensure safeguarding concept and reporting procedure is well understood by beneficiaries, staff, volunteers, partners, and representatives and ensure safeguarding messages are displayed in local language at project level. Conduct periodical assessment/survey with MEAL and project staffs on understanding and practice of safeguarding by beneficiaries, staff, volunteers, partners and representatives and the effectiveness of existing reporting procedures. Follow up on volunteer recruitment process of projects and ensure the proper documentation are kept in the data base/record in collaboration with HR and project manager Conduct focus group discussion with children and adult beneficiaries on safe programing and effective reporting procedure in collaboration with MEAL colligues. Report safeguarding incidents in DATIX system timely and coordinate with the Field Office HR and safeguarding coordinator for the follow up, preliminary data collection, participation on investigation as relevant, coordinate referral mechanism as relevant to AO HR and SG manager.Assess the child participation events, make sure the procedures are followed in collaboration with event organizer. Supervise the project site for safe programing and discuss with the program manager about mitigation plan if there is unsafe.  Compile and submit monthly report on safeguarding activities to HR and safeguarding Coordinator at Field office. Facilitate translation of SG and PSEA materials, editing and disseminate messages for various groups and monitor the understanding. Mapping of the specific project budget for safeguarding activities and follow the activities are accomplished on time.Participate on the kickoff meetings, other relevant workshops/trainings facilitated at projects and provide SG and PSEA orientation. Attend in house safeguarding and other relevant online and face to face trainings, webinars, meetings, workshop and put other relevant training/mentoring/couching demand on development plan as appropriate.Take additional assignment when the demand arises by supervisor including external representation.  Gender  Conduct gender capacity assessment and build staff capacity through trainings and providing job embedded support (coaching, mentoring, experience sharing etc.)Mapping of field office/project budget of Gender activities Assess, identify and address the gender biases affecting women, girls, boys and men differently to have safe and equitable participation and benefit in collaboration with project staff Develop agree on actions to address priority gaps on gender with the field office HR and SG coordinator, and program staffs support and follow up implementation. Involve in facilitating advocacy and campaigning events organized to address gender inequalities and discriminatory perceptions, attitudes and practices Identify, adopt community based behavioural change and positive gender norm development interventions and promote strategies/ approaches ensure men and boys engagement in child safeguardingAssess periodically the progress towards gender integration and transformative result, communicate with project leads Provide leadership in planning, implementation and monitoring of gender focused strategies and interventions.Lead the collection, analysis and utilization of information from a broad range of sources to ensure effective integration of gender concerns document best practices of the project in implementing gender and youth components for learning with partners and relevant staff.Facilitate establishment / strengthening of existing gender networks/plat forums for joint and sustained promotion of gender equality.   Assist and involve in design and production of Gender SBCC manual (picture flipbooks), audio and video spot messages to be used for advocacy community dialogue/awareness session on behavioural changeParticipate actively in designing and conducting gender specific and sectoral surveys, assessments, formative and research to ensure consideration of gender dimensions, collection of sex and age disaggregated data, gender responsive data analysis and reportingSupport in organizing and facilitating and project level knowledge sharing eventsPrepare monthly gender related activity report and share to area office HR and SG coordinator SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children valuesHolds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Ambition: Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.Widely shares their personal vision for Save the Children, engages and motivates others.Future orientated, thinks strategically. Collaboration: Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.Values diversity sees it as a source of competitive strength.Approachable, good listener, easy to talk to Creativity: Develops and encourages new and innovative solutions.Willing to take disciplined risks. Integrity: Honest, encourages openness and transparency.  

Addis Ababa, Ethiopia
Mercy Corps Ethiopia
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Mercy Corps has been present in Ethiopia since 2004 working to drive bold and transformative ideas, working closely with government, the private sector and civil society actors to build a more resilient country, ensuring that programs are responsive to and influenced by participants and stakeholders. With the launch of Mercy Corps Global Strategy, Pathway to Possibility, the country office is poised to operationalize its three-year strategy with a vision to enhance the resilience of climate- and conflict-affected communities through market systems development for improved livelihoods, access to food, and safe and clean water to thrive in the face of crises. In Ethiopia, our strategy focuses in the four outcome areas: 1) Economically marginalized populations have improved and diversified livelihoods, income, and assets; 2) Pastoralists, farmers, and households have access to sustainably produced, safe, nutritious food; 3) Social cohesion and inclusive governance processes are built in crisis-affected communities; and 4) People have equitable, sustained access to clean water and sanitation for domestic and productive use. Currently, we operate in six regional states – Afar, Gambella, Oromia, Somali, Amhara and South Ethiopia. Working with a diverse base of donors that includes United States Agency for International Development (USAID), European Union, GAC, Hilton Foundation, United Nations (UN), JOA, Sweden, EKN, and other foundations, Mercy Corps Ethiopia empowers people to recover from crisis, build better lives and transform their communities for good. 
Position Title: Grant and Compliance Specialist
Duty Station: Addis Ababa
Open Position:  1
GENERAL POSITION SUMMARY:
The Mercy Corps Finance Department is responsible for all financial functions, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corp’s internal policies and procedures.  As a support to the Program Technical Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
The Grant and Compliance Specialist is a member of the senior finance management team and supervised by the Finance Manager. He/she will be responsible for the day-to-day routine tasks of the Grant and Compliance Specialist role as well as monthly, quarterly, and annual reporting. She/he is expected to produce reliable, accurate and timely financial report/information for all stake holders involved in. The post holder should be forward looking, self-driven operating under minimum supervision, and critical thinker in their role.  Furthermore, considering the various expected systemic changes in future, the post holder should be forward looking, change oriented and able to develop/train the team capacity in the changing environment.
ESSENTIAL JOB FUNCTIONS:

Compliance Monitoring (30% of Time)
Financial Management and Budgeting (40% of Time)


Sub Grantee Management (30% of Time)

Compliance Monitoring [30% of Time).

Assist the Finance Manager in ensuring that the newly recruited budget holders have received adequate level of training on donor compliance matters as well as on Mercy Corps’ internal policy and procedures. And also, organize periodic refresher training for the existing staff.
For Assigned grants, ensure that grant files are kept to the standard level (hard and soft copies) in a very systematic order and all the relevant information is accessible from the common (share) folders. To implement this, follow the minimum standards of filing checklist designed by HQ and add more information which may be necessary for local use. Ensure that all relevant grant related information is kept in the finance unit as a central source for any form of reference.
For assigned grants, lead the project specific audit work, and assist the other team members in similar tasks.
Make periodic and planned field visit and ensure that the donor as well as MC internal policies and procedures are implemented to adequate standard. Ensure that the field visits are completed with a standard visit report on observations and includes recommendations. Perform quarterly review work whether such recommendations are implemented in a consistent manner.
Support and follow up the implementation of internal audit recommendations.
For assigned grants, monitor the monthly Commitment Tracking sheet and performing status update including tracking Navigator GL Register for the actual costs moved from the commitment tracking sheet.

2. Financial Management and Budgeting (40% of Time)

Be Grant focal person for assigned awards  


Perform monthly BVA/BVE analysis for grants which the Grant and Compliance Specialist is assigned and provide this information to the project Managers.
Based on the Authority Matrix, perform consistent and standard level financial review for documents submitted by sub recipients for review. During the review process, ensure that all documents are properly signed by the assigned budget holders, they are compliant with Donor policies and procedures, and compliant with Mercy Corps’ HQ and Local procedures.

III . Sub Grantee Management (30% of Time)

Conduct sub grantee pre-award assessments and recommend modifications to the sub grant agreement and/or monitoring plan to lessen financial and compliance risks.
Assist in the preparation and review of sub grant agreements.
Provide on-going training and support to sub grantees in Mercy Corps sub grant financial procedures and assist in conducting formal sub grantee training workshops.
Review sub grantee financial reports for correctness and completeness and ensure that reports are submitted on time.
Assist in sub grantee site audits and prepare site visit reports.
Follow up on all sub grant compliance issues and audits and document resolutions.
Maintain sub grant tracking as well as financial files in accordance with the Field Finance Manual.
Process sub grantee payments and reconcile sub grant financial tracking to general ledger reports.
Assist in sub grant close-outs ensuring that all requirements of the sub grant agreement have been

Met and that Sub grant funds have been properly settled.
REPORTS DIRECTLY TO:  Finance Manager 
WORKS DIRECTLY WITH:   Mainly with the OPERATIONS, HR and Finance Team in Addis Ababa country head office and Area Office team but the role requires working with diverse group in the country team.
 KNOWLEDGE AND EXPERIENCE:

Five years and more progressive experience in the non-profit organization and mainly experience gained in the INGO is required.
Mandatory experience in managing SIDA & HILTON FOUNDATION grants at least for two consecutive years.
First Degree or preferably master’s degree in business administration, Accounting, Finance or related discipline. Compensating Education + Experience can be considered.
Demonstrated competency with computerized general ledger software.
Advanced computer skills in MS Office programs, particularly in Excel
Strong organizational skills
Prior grant management experience with SIDA and HILTON will be a plus.
Excellent oral and written English skills.

SUCCESS FACTORS:

Must be confident, self-starter, an independent thinker and have strong organizational, interpersonal and communication skills, team oriented.
Good computer skills (especially Microsoft Excel, Word, and Outlook)
Ability to interact effectively with international and national personnel is required; demonstrated ability to work effectively with diverse group of people
High professional standard of administration ethics as well as willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
Demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary
Demonstrated cultural sensitivity and appropriate flexibility.
Emotional maturity and physical stamina.
Demonstrated experience in managing Matrix Reporting is needed
Willing to travel to Mercy Corps field offices and project sites (30%+ of time.)

Security

Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning 

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field projects.

Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
All interested candidates are encouraged to apply for the position advertised. All applications must be submitted electronically including a CV, three references, and all relevant official documents.
Only candidates that are short-listed will be acknowledged and called for interviews.
“Mercy Corps is an equal opportunity employer promoting gender, equity and    diversity. Qualified female and young candidates are strongly encouraged to apply. We are committed to empower women and youth.”
DEADLINE FOR ALL APPLICATIONS: 30 March / 4:00 PM