, Addis Ababa
John Snow Inc.( JSI )
Background Gavi MCV2: John Snow, Inc. is a public health management consulting and research organizations dedicated to improving the health of individuals and communities throughout the world. The FMOH of Ethiopia is committed to protecting its citizens against measles. As one step toward doing so, it is introducing a second dose of measles-containing vaccine (MCV2) into the national routine immunization schedule starting in 2018. To help ensure high quality introduction and achieve high immunization coverage for both a second and first dose of measles vaccine, the FMOH requested that Gavi, the Vaccine Alliance, provide targeted county assistance support from JSI to support these efforts. The FMOH is planning for a high-quality introduction of MCV2 in 2018 and wishes to use it as an opportunity to strengthen performance for both doses of measles vaccine as well as to catch children up on other vaccinations that they have missed earlier in life. The FMOH, with support from JSI, will follow up the MCV2 launch with active monitoring, supervision, and further orientation as needed to address obstacles to high coverage for both doses of measles vaccine. This may include mop-up vaccination in low-performing areas. AIDSFree Ethiopia: JSI also implements the Strengthening High Impact Interventions for an AIDS-free Generation (AIDSFree) Project. AIDSFree is funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID) under a five-year cooperative agreement. In Ethiopia, AIDSFree supports the partnership between the Government of Ethiopia and PEPFAR to control the country’s HIV epidemic by addressing the structural barriers that inhibit the timely availability of quality logistics data for HIV commodities. AIDSFree Ethiopia focuses on strengthening the logistics management information system (LMIS) for the public-sector health care supply chain. Responsibilities: The Finance Officer will support JSI, in its implementation of Gavi-funded technical assistance activities for measles second dose introduction in Ethiopia. S/he will also support JSI AIDSFree project. The FO will work closely with AIDSFree project staff based in Addis Ababa to ensure proper financial documentation of all expenses, adherence to JSI policies and procedures and pre-established systems, as well as compliance with donors requirements. The FO will coordinate with technical staff based in Addis Ababa, and the backstop teams based in Washington, DC to ensure tasks are completed in a timely manner and within the resources available. Specific tasks include: Gavi MCV2 (up to 70% time) Work closely with AIDSFree finance and operations team, and JSI/Washington backstop team to ensure project activities are implemented within JSI policies and procedures, and aligned with other projects in-country.Liaise daily with Immunization Technical Officer to make logistic arrangements for MCV2 activities; coordinate with other JSI technical staff working on MCV2 to provide support on as needed basis. Arrange logistics of in-country travel within Addis and to regions (flight, vehicle rental, lodging, fuel, taxis and similar).Arrange logistics of regional and national level workshops, including proper accounting and disbursement of any participant reimbursements (per diem, transport, etc.). Lead procurement of flights, vehicle rental, lodging, workshop venues, supplies, etc.Process and prepare necessary procurement documentation (purchase requests, quotes, purchase orders, vendor justification memos, vendor quote comparison matrices, invoices, etc.).Review and process, with necessary internal approvals, vendor/ consultant payments, advances and expense reports. Accomplish all tasks in compliance with JSI policies and procedures, and Gavi requirements.Coordinate with technical staff to prepare monthly budgets for cash flow requests and ensure funds are available for project activities. Coordinate with Home Office backstop team to ensure costs are within budget. Work closely with AIDSFree Finance staff responsible for QuickBooks data entry to ensure complete financial documentation, and compliance with JSI policies and procedures.Prepare monthly field account and voucher documentation, including the photocopying and scanning of all documentation for review by Washington, DC based staff. Perform other duties and responsibilities as needed. AIDSFree Ethiopia (up to 30% time) Ensure that all financial transactions of the field office comply with donor and JSI financial policies and procedures.Review advances and expense reports submitted by staff members checking for legitimacy, proper cost classification, and coding according to field chart of accounts.Responsible for checking and transfering payments to vendors and field team on a timely basis.Verify that vendors’ invoices are supported by objective evidence (proper VAT invoices, Purchase Order, Quotes, etc.) and complies with JSI and donor rules before payment Review field training payments paid by field staff according to JSI’s per diem payment policy and, may travel to assist the field team making payments to training participants.Assist in the collection of relevant withholding tax from vendors and issues withholding tax receipts to suppliers. Also coordinates with the field team for any relevant withholding tax collections.Process the monthly payments for office utilities and subscriptionsSupervisor: Deputy Country Director Finance & AdministrationRequired Number: 1(One) Purpose:To provide F&A support to the “Gavi Ethiopia’s expanded programme on immunization targeted country assistance for measles second dose introduction (MCV2)” project
, Addis Ababa
John Snow Inc.( JSI )
Background Gavi MCV2: John Snow, Inc. is a public health management consulting and research organizations dedicated to improving the health of individuals and communities throughout the world. The FMOH of Ethiopia is committed to protecting its citizens against measles. As one step toward doing so, it is introducing a second dose of measles-containing vaccine (MCV2) into the national routine immunization schedule starting in 2018. To help ensure high quality introduction and achieve high immunization coverage for both a second and first dose of measles vaccine, the FMOH requested that Gavi, the Vaccine Alliance, provide targeted county assistance support from JSI to support these efforts. The FMOH is planning for a high-quality introduction of MCV2 in 2018 and wishes to use it as an opportunity to strengthen performance for both doses of measles vaccine as well as to catch children up on other vaccinations that they have missed earlier in life. The FMOH, with support from JSI, will follow up the MCV2 launch with active monitoring, supervision, and further orientation as needed to address obstacles to high coverage for both doses of measles vaccine. This may include mop-up vaccination in low-performing areas. AIDSFree Ethiopia: JSI also implements the Strengthening High Impact Interventions for an AIDS-free Generation (AIDSFree) Project. AIDSFree is funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID) under a five-year cooperative agreement. In Ethiopia, AIDSFree supports the partnership between the Government of Ethiopia and PEPFAR to control the country’s HIV epidemic by addressing the structural barriers that inhibit the timely availability of quality logistics data for HIV commodities. AIDSFree Ethiopia focuses on strengthening the logistics management information system (LMIS) for the public-sector health care supply chain. Responsibilities: The Finance Officer will support JSI, in its implementation of Gavi-funded technical assistance activities for measles second dose introduction in Ethiopia. S/he will also support JSI AIDSFree project. The FO will work closely with AIDSFree project staff based in Addis Ababa to ensure proper financial documentation of all expenses, adherence to JSI policies and procedures and pre-established systems, as well as compliance with donors requirements. The FO will coordinate with technical staff based in Addis Ababa, and the backstop teams based in Washington, DC to ensure tasks are completed in a timely manner and within the resources available. Specific tasks include: Gavi MCV2 (up to 70% time) Work closely with AIDSFree finance and operations team, and JSI/Washington backstop team to ensure project activities are implemented within JSI policies and procedures, and aligned with other projects in-country.Liaise daily with Immunization Technical Officer to make logistic arrangements for MCV2 activities; coordinate with other JSI technical staff working on MCV2 to provide support on as needed basis. Arrange logistics of in-country travel within Addis and to regions (flight, vehicle rental, lodging, fuel, taxis and similar).Arrange logistics of regional and national level workshops, including proper accounting and disbursement of any participant reimbursements (per diem, transport, etc.). Lead procurement of flights, vehicle rental, lodging, workshop venues, supplies, etc.Process and prepare necessary procurement documentation (purchase requests, quotes, purchase orders, vendor justification memos, vendor quote comparison matrices, invoices, etc.).Review and process, with necessary internal approvals, vendor/ consultant payments, advances and expense reports. Accomplish all tasks in compliance with JSI policies and procedures, and Gavi requirements.Coordinate with technical staff to prepare monthly budgets for cash flow requests and ensure funds are available for project activities. Coordinate with Home Office backstop team to ensure costs are within budget. Work closely with AIDSFree Finance staff responsible for QuickBooks data entry to ensure complete financial documentation, and compliance with JSI policies and procedures.Prepare monthly field account and voucher documentation, including the photocopying and scanning of all documentation for review by Washington, DC based staff. Perform other duties and responsibilities as needed. AIDSFree Ethiopia (up to 30% time) Ensure that all financial transactions of the field office comply with donor and JSI financial policies and procedures.Review advances and expense reports submitted by staff members checking for legitimacy, proper cost classification, and coding according to field chart of accounts.Responsible for checking and transfering payments to vendors and field team on a timely basis.Verify that vendors’ invoices are supported by objective evidence (proper VAT invoices, Purchase Order, Quotes, etc.) and complies with JSI and donor rules before payment Review field training payments paid by field staff according to JSI’s per diem payment policy and, may travel to assist the field team making payments to training participants.Assist in the collection of relevant withholding tax from vendors and issues withholding tax receipts to suppliers. Also coordinates with the field team for any relevant withholding tax collections.Process the monthly payments for office utilities and subscriptionsSupervisor: Deputy Country Director Finance & AdministrationRequired Number: 1(One) Purpose:To provide F&A support to the “Gavi Ethiopia’s expanded programme on immunization targeted country assistance for measles second dose introduction (MCV2)” project
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