Sekota, Ethiopia
Dan Church Aid (DCA) -Ethiopia
CashierRequired: OneAccountable to: Finance and Admin OfficerTerms of Employment: One yearDuty Station: Waghimra, Sekota townSalary: As per DCA National Staff Salary ScaleDeadline for Application: June 25, 2018Main Responsibilities:The Cashier is responsible to handle all cash transactions and assist on administration! HR related activities including managing mini warehouse. S/he is responsible for effecting cash, maintaining cashbook, mini warehouse management, Office management, and HR management for Waghimra Field Office. S/he works under the supervision of the Finance and Admin Officer.Summary of key duties:
Handle all cash transactions of the field office.
Maintain and update field office cashbook on daily basis and have up-to-date petty cash balances.
Keep all cheque pads in the safe box.
Ensure withholding tax receipt is issued whenever tax is withheld from purchase of goods and services.
Ensure that all transactions adhere to DCA financial guidelines and control systems.
Ensure all financial documents are properly filed and handled.
Effect cash payments for only duly authorized payment requests.
Ensure all necessary documents are attached to the payment request before effecting any payment.
Follow-up cash advances and ensure they are duly refunded and/or settled.
Make daily cash count for balance checking purpose and investigate the possible differences and their causes (If any).
Perform coding and record cash transactions in the daily cashbook.
Check the validity of the invoices.
Maintain proper records management for all Administrative correspondences & records.
Updates personnel files of field office employees and ensure field office employees records & files are kept safely.
Assist in keeping and updating annual leave tracking sheets of all field office staffs.
Ensure office arrangements and setup are attractive, conducive & economical.
Make sure offices, guesthouses, premises & other facilities are clean & ready to use at all times.
Make sure that refreshment services are served for field office employees timely and properly.
Distribute staff phone credit on monthly basis. Maintain complete record of the distribution.
Make sure all communication systems & equipment are functioning properly, and they are utilized In economical ways.
Assist In making flight booking for field office staffs whenever they travel for company business as well as R&R leaves in coordination with CO
Make sure mini warehouse in the most operational way for receipt, storage, stocking, preparation and dispatch of the goods; optimize permanently the space for the stock; stock rotation, etc.
Ensure the mini store is organized, clean, dry and ready for inventory audit.
Monitor maintaining & recording of goods In accordance with DCA policies.
Make sure periodic recording/updating stock cards, issuance of goods, proper dispatch of the items and responsible for the timely submission of stock reports.
Conduct physical inventory, both scheduled and unscheduled. And organize a joint Inventory on quarterly basis.
Report any incident to the direct line manager regarding warehouse management.
Make sure the availability of proper security systems of the mini warehouse
Make proper follow-up and quality control of the items delivered by suppliers to the mini warehouse.
Review of all documentation regarding each receipt of goods and ensure the archiving of the forms; properly fill, sign and update stock cards and stock report accordingly.
Prepare and submit stores inventory report on monthly basis.
Perform other activities given by his immediate supervisorKey Qualifications/ Skills:
BA degree or Diploma in Accounting, or a related filed.
A minimum of 2 years of similar experience for BA and more than 4 years for Diploma
Experience in the field, preferably in NGO environment
Experience in handling financial management of Donors like ECHO, EU, DIFID, USAID etc
Strong knowledge of computer applications: MS packages (Excel, Word), Maconomy or any other accounting systems
Experience in office and small warehouse management. Able to work with warehouse documentations.
Good interpersonal and communication skills
Flexible, self-motivated and able to work independently with minimum supervision.
High degree of professional responsibility and integrity.
Able to communicate in English both written and spoken.
How To Apply:
Interested and qualified applicants should apply for the post via the below link
https://www.danchurchaid.org/join-us/jobs/national-vancancies/cashierOr hand deliver at the DCA office along the Ethio-China Friendship Avenue, Wollo Sefer, opposite Tebaber Berta building. Tel. 011-557-52-57DCA is an equal opportunity employer and all Interested and qualified candidates are encouraged to apply regardless of age, race, gender, marital status and religious, political or ethnic affiliation. DCA encourage women to apply. Please don’t mention your religious or ethnic affiliation in your application.Female candidates with required educational background and experience are highly encouraged to applyOnly shortlisted candidates will be contacted.
Sekota, Ethiopia
Dan Church Aid (DCA) -Ethiopia
CashierRequired: OneAccountable to: Finance and Admin OfficerTerms of Employment: One yearDuty Station: Waghimra, Sekota townSalary: As per DCA National Staff Salary ScaleDeadline for Application: June 25, 2018Main Responsibilities:The Cashier is responsible to handle all cash transactions and assist on administration! HR related activities including managing mini warehouse. S/he is responsible for effecting cash, maintaining cashbook, mini warehouse management, Office management, and HR management for Waghimra Field Office. S/he works under the supervision of the Finance and Admin Officer.Summary of key duties:
Handle all cash transactions of the field office.
Maintain and update field office cashbook on daily basis and have up-to-date petty cash balances.
Keep all cheque pads in the safe box.
Ensure withholding tax receipt is issued whenever tax is withheld from purchase of goods and services.
Ensure that all transactions adhere to DCA financial guidelines and control systems.
Ensure all financial documents are properly filed and handled.
Effect cash payments for only duly authorized payment requests.
Ensure all necessary documents are attached to the payment request before effecting any payment.
Follow-up cash advances and ensure they are duly refunded and/or settled.
Make daily cash count for balance checking purpose and investigate the possible differences and their causes (If any).
Perform coding and record cash transactions in the daily cashbook.
Check the validity of the invoices.
Maintain proper records management for all Administrative correspondences & records.
Updates personnel files of field office employees and ensure field office employees records & files are kept safely.
Assist in keeping and updating annual leave tracking sheets of all field office staffs.
Ensure office arrangements and setup are attractive, conducive & economical.
Make sure offices, guesthouses, premises & other facilities are clean & ready to use at all times.
Make sure that refreshment services are served for field office employees timely and properly.
Distribute staff phone credit on monthly basis. Maintain complete record of the distribution.
Make sure all communication systems & equipment are functioning properly, and they are utilized In economical ways.
Assist In making flight booking for field office staffs whenever they travel for company business as well as R&R leaves in coordination with CO
Make sure mini warehouse in the most operational way for receipt, storage, stocking, preparation and dispatch of the goods; optimize permanently the space for the stock; stock rotation, etc.
Ensure the mini store is organized, clean, dry and ready for inventory audit.
Monitor maintaining & recording of goods In accordance with DCA policies.
Make sure periodic recording/updating stock cards, issuance of goods, proper dispatch of the items and responsible for the timely submission of stock reports.
Conduct physical inventory, both scheduled and unscheduled. And organize a joint Inventory on quarterly basis.
Report any incident to the direct line manager regarding warehouse management.
Make sure the availability of proper security systems of the mini warehouse
Make proper follow-up and quality control of the items delivered by suppliers to the mini warehouse.
Review of all documentation regarding each receipt of goods and ensure the archiving of the forms; properly fill, sign and update stock cards and stock report accordingly.
Prepare and submit stores inventory report on monthly basis.
Perform other activities given by his immediate supervisorKey Qualifications/ Skills:
BA degree or Diploma in Accounting, or a related filed.
A minimum of 2 years of similar experience for BA and more than 4 years for Diploma
Experience in the field, preferably in NGO environment
Experience in handling financial management of Donors like ECHO, EU, DIFID, USAID etc
Strong knowledge of computer applications: MS packages (Excel, Word), Maconomy or any other accounting systems
Experience in office and small warehouse management. Able to work with warehouse documentations.
Good interpersonal and communication skills
Flexible, self-motivated and able to work independently with minimum supervision.
High degree of professional responsibility and integrity.
Able to communicate in English both written and spoken.
How To Apply:
Interested and qualified applicants should apply for the post via the below link https://www.danchurchaid.org/join-us/jobs/national-vancancies/cashierOr hand deliver at the DCA office along the Ethio-China Friendship Avenue, Wollo Sefer, opposite Tebaber Berta building. Tel. 011-557-52-57DCA is an equal opportunity employer and all Interested and qualified candidates are encouraged to apply regardless of age, race, gender, marital status and religious, political or ethnic affiliation. DCA encourage women to apply. Please don’t mention your religious or ethnic affiliation in your application.Female candidates with required educational background and experience are highly encouraged to applyOnly shortlisted candidates will be contacted.