Addis Ababa, Ethiopia
Federal Ministry of Health -Ethiopia


Grant Management Technical AssistantSalary: NegotiableRequired No of profession: 1(one)Duty Station: Addis Ababa, Federal Ministry of HealthCondition and Duration of Employment: This contract will be for 10 months with possibilities of extension based on performance and availability of funding.Background

The Federal Ministry of Health in Addis Abeba is seeking to hire skilled and enthusiastic grant management for the Schistosomiasis/ Soil-Transmitted Helminths Prevention and Control Program supported by DIFF. END Fund and SCI
The MoH is implementing five year SCH/STH control program which covers from July 2015 to June 2020.
The number of grants that FMOH receives from development partners is steadily increasing both in volume and diversity. With this increase comes the responsibility to effectively and efficiently monitor program and financial performance of each grant and ensure that we are in compliance with applicable development partner’s requirements. Hence, it becomes more important for FMOH to improve its capacity to manage its grants well and meet development partners’ expectation to be recognized as a dependable partner and to attract future funding.
Despite we all know the importance of its objectives and the dedication and effort of its staff, GMU missed one of its staff. So that in order to satisfy the existing capacity gap and challenges, we believe supporting GMU is a timely intervention in the face of the increasing amount of funding from various sources, particularly the CIFF. END Fund and SCI funds. Coordination of these major funding mechanisms within the context of the sector wide approach is critical.

Purpose

To administer FMOH grants as per the grant management manual. The successful candidate is expected to provide technical support in the implementation of the grants per the agreement and maintain complete documentation for assigned grants, provide information regarding grant agreement terms and conditions for all concerned staff and ensure compliance. S/he will play a key role in monitoring program and financial progress of the grant throughout the project life. The incumbent will serve as a primary point of contact for development partner for the particular grant he Is responsible for.

Reporting

Report to the Grant management team

Objective

To provide technical support in the implementation of the grants as per the agreement and maintain complete documentation for assigned grants, provide information regarding grant agreement terms and conditions for all concerned staff and ensure compliance. S/he will play a key role in monitoring program and financial progress of the grant throughout the project life.

Scope

Play a key role in all the process of pre-award capacity assessment to be conducted by development partners by coordinating grant finance, program and resource mobilization staffs in line with providing all necessary documents they need.
Assist in all aspects of grant proposal writing, award process including but not limited to reviewing proposal document and budget, reviewing grant agreement including all specified terms and conditions stated by the development partner and participate in grant negotiation process.

Grant Post-award

Interpret, communicate and enforce compliance with development partners’ policies and procedures;
Maintain complete documentation for the grant and provide information as required;
Play a key role in the preparation of grants work plan, detail implementation budget and cash flow projections and analysis in collaboration with program staff, grant finance staff and SRs;
Ensures timely preparation and submission of deliverables to DPs, including work plan, procurement plan, program and financial reports, close out plans, and audit reports
Regularly monitor program progress and budget performance, write regular grant reports, in collaboration with different FMOH Directorates and Regional Health Bureau, and take appropriate actions as required.

Grant Close-out

Coordinate preparation of close out plan as per the grant agreement;
Closely follow up and ensure that activities are implemented timely as per the plan;
Ensure that all the required documents are submitted to DPs in a timely manner, follow up for comment and finalize the dose out process.

Educational Background and Experience

Post Graduate degree in Health Economics, Business/public Administration, Finance, Economics or related fields and eight years’ experience in grant/program/project management related to health;
Relevant experience in program planning, project management and M & E and projects financial administration;
Demonstrated experience in health project (grant) management and coordination
Experience/Knowledge about the Ethiopian Health sector development program and the health system strengthening activities;
Competency in use of advanced computer software, internet and computer based management solutions;
Expert level skill in planning and budget development, budget monitoring, budget reprogramming, demand base reporting for DPs and technically representing the project you are assigned on;
Experience in coordination, communication decision making, committed to achieve results, relationship-building parenting and networking especially with government and International Development Partners;
Familiarity with health systems policies and sectoral reform processes,
Ability to promote team work between MoH and DPs.
Fluency in English, good communication and negotiation skills;



 

How To Apply:

Interested applicants are invited to submit their nonreturnable CVs and copies of all documents together with original documents until June 29, 2018.FEDERAL MINISTRY OF HEALTHHUMAN RESOURCE DEVELOPMENT AND ADMI.DIRECTORATEP.O.BOX 1234 TEL.0115515425ADDIS ABABA ETHIOPIA