Country Office, Addis Ababa
International Medical Corps (IMC)
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at IMC websiteWebsite for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.JOB SUMMARY The primary function of the GBV specialist is to oversee the implementation of GBV programs in the project location, ensuring that there is adequate staff capacity to deliver quality programming of projects throughout their cycles. The GBV Program Specialist works under the direction of the GBV Program Coordinator, and shares responsibility for overseeing the proper program management, technical and financial monitoring, and successful implementation of IMC projects in the designated areas. This position requires extensive experience and a proven track-record of coordinating and managing emergency response and recovery programs and as well possessing excellent relationship, representation, communications, planning, monitoring, and teamwork skills.   To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.   MAIN TASKS AND RESPONSABILITIES   ·         In close collaboration with the GBV Manager and GBV Coordinator, oversee all the projects implemented under the GBV sector across all implementation field sites. ·         Coordinate and monitor the overall implementation of GBV program activities in the camps based on established indicators, including collecting and analyzing data and information for reporting. ·         Work closely with the GBV Manager and Coordinator to review and develop the GBV’s strategy for Ethiopia. ·         Ensure that all GBV grants are implemented according to internal International Medical Corps and donor regulations. ·         Participate in grant opening, midterm review and grant closing meetings for all GBV grants and support similar processes in field sites. ·         Support field staff in proper use of grant management tools, e.g., budget tracking tools, activity progress monitoring tools, procurement plans, etc. ·         Support the collection, analysis, and dissemination of project data and GBVIMS for problem analysis, planning and evaluation ·         Develop and monitor program plans, including activity, procurement, and spending ·         Provide technical support, supervision, and monitoring of all GBV projects. Extend technical support to other agencies and implementing partners as needed. ·         Ensure that all GBV programs in the field adhere to GBV guiding principles, protocols, guidelines, etc. and that all GBV activities are consistent with established best practices. ·         Participate in the development of new proposals and initiatives for the GBV sector. ·         Monitor evolving needs and trends in target communities, conduct assessments on GBV and protection needs in new project areas and adjust programmatic priorities as necessary. ·         Promote the quality of the GBV programs by developing and establishing quality assurance systems and in collaboration with Addis- and field-based GBV staff. ·         Participating in country-level strategic planning, leading strategic planning analysis, incorporation, and implementation in field site programming ·         Support the development and updating of GBV technical materials (e.g., training guidelines) as necessary. Human Resource Management & Capacity Building ·         Assist in the recruitment and training of GBV staff ·          International Medical Corps Work with HR to ensure accuracy of all GBV program job descriptions for staffs and their responsibilities. ·         In collaboration with Senior GBV manager, design and monitor capacity building strategies for all GBV staff in the field office. ·         Develop, implement and promote effective team communication techniques and systems, including regular senior staff meetings. Coordination & Collaboration ·         Develop and maintain effective working relationships with all relevant stakeholders including ARRS, UNHCR, UNFPA and other partners Mobilize stakeholders to participate in GBV coordination and risks mitigation   meetings. ·         Collaborate with other International Medical Corps sectors and operations personnel to ensure that the program is properly supported and that all project-related operational activities are conducted according to International Medical Corps HR, Logistics, Finance and other policies and procedures. ·         In collaboration with the senior GBV program manager, promote and represent the interests of the GBV program with regards to all relevant stakeholders. ·         Represent International Medical Corps to local communities, government departments, international agencies, local partners, and donors as required. ·         Attend relevant meetings and prepare meeting notes as required and share these with all concerned. ·         And any other activity as requested by the supervisor  Security: ·         Ensures application and compliance of security protocols and policies ·         Consider security implications of all program activities, reviewing new initiatives with staff, partners, and community leaders Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.  

Addis Ababa
Land O’Lakes, Inc
Position Summary:The HR and Administrative Assistant is responsible for overall efficient administrative running of the office including issues relating to logistics, human resources (HR), security, health and safety, visas, visiting staff and consultants plus other activities not listed but required to ensure the effective running of the office. In addition, provides support to Finance and Accounting for procurement and other finance and accounting tasks as required. This position will provide support to all V37 projects in Ethiopia.Reporting & Supervision:The position will report to the Finance Manager.Primary Responsibilities:HRMaintain HR-related documents as per Land O’Lakes Venture37’s Record Retention Policy, including organizational chart, country labor law and policies, and personnel files for all employees in hard copy as well as soft copy as needed.Serve as point of contact for HQ HR and provide general HR, talent and performance support to program management and staff.Manage local employment packages with benefits providers including medical and other insurances and administer to staff.Coordinate in country/local hiring initiatives and onboarding of employees through staffing plan, job postings, selection process, background checks and communicating new hires to HQ HRManages employee changes including modifications to job descriptions, employment contract amendments and extensions.Ensure government regulatory compliances and filing individual pension and payroll tax files to the respective government office.Some travel (10%) will be required as needed to support programs.Systems SupportServe as point of contact for V37 systems administration including new employee access to systems.In-country Workday support providing resources/training to employees and managers with hiring, talent and performance management and termination processes.Utilize established SharePoint system (DevLink) to store key documents and share key project and country related information with other staff.Procurement, Logistics & Finance supportProvide administrative support for procurement and APV files.Manage fleet (vehicle and driver schedules), health and safety impacting the office or staff travel.Support to maintain the project inventory, including management of office supplies and stationery.Facilitate logistics for visiting consultants and staff, including assistance with visas, hotel bookings and transport.Support the Finance team while settling payments related to travel and trainings when neededOffice AdminFacilitate staff meetings with minutes, tracking action, and providing updates on office operation and provide timely feedback to management regarding the status of open tasks.Coordinate timely information dissemination via interoffice memos regarding meetings, visitors, vehicle use, changes to processes, etc.Maintain staffing and emergency contact listsProvide office reception duties by welcoming visitors, receiving incoming calls, and routing them to appropriate staff.Support office start-up and close-outOther duties as assigned.

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