Addis Ababa, Addis Ababa
ACTION AGAINST HUNGER
As a registered charity, founded in 1979, Action Against Hunger operates in 45 countries. The international network of Action Against Hunger is represented in Paris, London, Madrid, Montreal and New York. Teams in the field combat hunger on 4 fronts: nutrition, food security, health, water and sanitation.General Assignment: Implement the logistics policy of the mission to ensure good logistical performance, provide the best possible support to the supply chain, function, and build the logistics team capacity in this area. To ensure the smooth running of the mission supply chain (planning, procurement, and transport, stock).Duties and Responsibilities:1. Optimize the management of procurements (Capital office requests, UBPRs & HQPRs) To be responsible person for receiving and reviewing upper base PRs from different bases and capital; then, assign to the purchasers for further the procurement processesFollow-up and collect PRs from Addis Ababa office and filed office as predefined schedules  Follow-ups the procurement status and share the updates to the bases and capital management team on weekly basisTo be focal person to deal with clearing agent and customs authority whenever there is an international order/shipmentAnalyze the management of the various types of markets for the procurements made at capital office and bring to the attention of DCLM if there is anything that need further necessary actionsEnsure the follow-up of contracts is up-to-dateEnsure the use and the quality of PFU Establish and keep up to date a catalog of the prices/ suppliersEnsure application of the proper proceduresTo be the focal person for communicating & follow-up with HQ for submitting HQPRs and follow-up with the status2. Prepare/Review PD files & ask for Validation To be the person responsible for prepare/review PD files  and obtain validations as per the authorization threshold for the procurements done at each bases To be the focal person for communicating & follow-up with HQ to obtain validation for all PD files that need HQ review & validationTo be focal person to deal with clearing agent and customs authority whenever there is an international order/shipment3. Planning of the suppliesEnsure timely preparation of PPP and SP and communicated to all concerned staffsEnsure a monthly follow-up of the Supply Plan and update accordingly in collaborations with the base logisticians and program managerTraining of the Logisticians, the program managers and the field coordinators in the use of the PPP and the SP4. Audit Related tasks  To be the focal person for reviewing and compiling audit related quires and coordinate with bases logisticians to collect necessary documents and provide feedback5.  Archiving Archive procurement documents as per Action Against Hunger archiving procedure.6. Reports for capital office Supply activities Prepare procurement activities monthly report and submit within the reporting timeframeShare updated Addis Ababa office PFU to all field offices on weekly basis  As part of the Logistics team, the supply chain Manager may be required upon workload and request from his direct manager to support his colleagues on temporary activities.