Addis Ababa, Ethiopia
Embassy of Switzerland in Ethiopia


Assistant Administration Officer
The Assistant Administration Officer supports the Administration Officer and the Admin/Consular Team to perform their daily tasks effectively within the Embassy of Switzerland in Addis Abeba.
Duties and competences:

Phone operator, reception and answer to simple queries.
Assistant to the Administration Officer and to the Head of Chancery.
Reception of guests coming to the Embassy for the Consular and Admin section (communication and coordination with the guards, providing drinks).
Chatworld inputs, Management and updates of the contacts database Outlook and emergency contact list
Supports the logistician and facility manager for administrative issues, through the admin officer.
Meetings: Minutes of all staff meeting, meeting room management, booking of the conference room.
Admin support for formalities, imports and exports, for incoming and outgoing diplomats
Guests/Delegation logistics (hotels, transport, meetings, reception) for Consular and Admin Team
Supports the Assistant of the Ambassador for the organization of major Embassy events, event management in general
Replacement of Admin Officer and Assistant of the Ambassador
Social media: contribution in managing Embassy’s facebook page.

The Assistant can be asked to perform other tasks by the Head of Chancery.

 
Job Requirements

Requirements & Professional Experience:

Diploma (Bachelor’s degree or above) in a relevant field such as Business Administration, Finance Management
Relevant work experience (minimum 5 years) in a private sector, civil society, government or international institution in a similar position;
Strong knowledge and understanding of administrative and financial processes, including their respective management tools;

Skills:

Excellent communication and organisational capacity;
Ability to work independently and occasionally under pressure, with minimum supervision;
High sense of personal responsibility;
Proactivity to suggest solutions and learn new skills; 
Excellent social and networking skills;
Excellent English (oral and writing) skills;
Knowledge of French or German language is an advantage
Excellent computer skills, notably Microsoft applications (Office Suite, Excel, Outlook);
Ability and interest to work within a multi-disciplinary and multi-cultural team;
High level of integrity.


 
How to Apply
The position will be based at the Embassy of Switzerland in Old Airport, Addis Abeba.
Applicants should possess a valid employment permit in Ethiopia. No work permits will be processed by the Embassy of Switzerland directly.
Applications should be neatly formatted and drafted in excellent English.
Applications should include a motivation letter; a curriculum vitae; two reference persons to be contacted for feedback from previous employments (mobile phone numbers only); and copies of relevant university degrees and other diplomas, incl. work certificates (if available). The motivation letter and CV are to be submitted in Microsoft Word format only.
Applications should be sent in one single email to [email protected] by .
The subject of the application email should state the exact following words: “Application for Assistant Administration Officer Position.
Only the applications 100% compliant with the above criteria will be considered.
The foreseen start of duty is at the earliest convenience – possibly in the course of beginning of December 2018.
Short-listed candidates will be contacted for interviews and written exams at the Embassy of Switzerland in Addis Abeba. Non-shortlisted candidates will not be contacted