Addis Ababa,
International Rescue Committee - IRC
  Position- Grants Officer-Temporary Location- Addis Ababa Length of Employment- 45 Days Proposed Starting Date:-July 25, 2018 Posting Date- July 13, 2018 Closing Date- July 18, 2018   The Grants officer will contribute to the grants management of IRC Ethiopia reporting to the Grants Coordinator. This position is based in Addis Ababa. The Grants officer will work collaboratively with all of the 14 members of the Grants and Partnership Unit, the technical coordinators, operations team, and the finance team. Responsibilities: Proposals Participate in proposal development working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation staff, and the Regional Unit. Write budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed. Act as focal point with donors’ in-country for the proposal development process, as needed. Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges. Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP) and are donor compliant. Reporting Support the Grants and Partnership Unit’s members in the reporting process with in-country staff for updates and HQ for approvals before submission to the donor. Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports); and that the internal reporting tracker and OTIS reporting info is up to date. Lead Grant Opening, Mid-review and Closing meetings, as well as monthly/regular grants management meetings (BVA meetings) which include representation from each unit (finance, programs, logistics) and ensure proper follow up of issues raised. Donor Compliance Research donor compliance issues for new opportunities or existing grants, as needed. Review donor agreements and coordinate their review with the relevant IRC HQ office. Ensure that grants are implemented in compliance with IRC and relevant donor regulations. Maintain and update grant files related to proposals. Communication and Information Management Communicate with donors and attend donor meetings in order to share IRC’s accomplishments as well as to stay up to date on the latest donor developments and requirements. Distribute to IRC staff all documentation (grant proposals, reports, budget, etc.) related to their specific programs. Keep an updated inventory of all communications related to programs/donors and ensure communication and visibility requirements are met. Administrative/Other Ensure OTIS data is up to date for all assigned new proposals. Secure all OTIS approvals for the assigned new proposals prior to submission to the donor.