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Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Administrative Assistance Trainee GIZ- Internal/External Vacancy Announcement #115/2018 GIZ- Biodiversity and Forestry       As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.   In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of the Ethiopian government and international donors. GIZ Ethiopia is looking to recruit a Trainee in Administrative Assistance for the Biodiversity and Forest programme as specified below.   Position:                                Administrative Assistance Trainee Place of Work:                      Addis Ababa Remuneration:                     as per the GIZ scale Application deadline:          July 20, 2018 Required Number:               One     Duties and Responsibilities The incumbent of this post has the main responsibility for the: Contribute to the secretariat of procurement and reception Support good communication and information flow Learn and do filing of documents (electronic, paper) Assist administrative tasks (e.g. reception, procurement, tickets) Tasks Contribute to the secretariat To organise and coordinates appointments for the officer in charge To reply to and look after correspondence To prepare and organise information materials for the officer in charge To help organise events To document meetings, workshops, and seminars within or outside the project To assist in the inventory elaboration of the office property To support the inventory of procured material till the handing over To support the handing over to the partners   Support good communication and information flow To draw up regularly a list of forthcoming meetings and events To report damage / defects on material used in the office (furniture, computers, equipment) To follow up on maintenance and repair   Learn and do filing of documents (electronic, paper) To create an address file with important contact addresses and to maintain / update the list To help with creation and maintenance a filing system (confidentiality is an issue!) Works actively on inventory management.   Assist administrative and logistic tasks (e.g. reception, procurement, tickets) To help with the preparation of the visitor’s programmes To draw up travel schedules To organise transport of visitors and makes hotel and ticket reservations To participate in internal and external (team) meetings and workshops   Other duties/additional tasks performs other duties and tasks at the request of management