, Addis Ababa
CARE Ethiopia
INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT Data Entry Clerk      CARE Ethiopia’s mission is to work with the poor women and men, boys and girls, communities and institutions, to have a significant impact on the underlying causes of poverty in Ethiopia. Date: July 3, 2018 Vacancy No. 059/18           Salary= USD 330 No of posts= 1 (one) Duty Base= Addis Ababa Terms of Contract= Temporary for six months Deadline for application: 10 days from the date of Advertisement   Objective: The purpose of Data Entry Clerk is to keep complete, comprehensive and up-to-date records of CARE Ethiopia’s vendors in the database.  S/he is responsible to check accuracy of a data and enter the data into online system.  S/he ensures that data is entered in line with CARE International Procurement Policy.  S/he works closely with Field Offices and Units on data and record management.   Responsibilities    Data Management   Enters a new vendor set up data online using Oracle PeopleSoft application.Enters complete information into the PeopleSoft system and upload required documents on the system.Ensures “semi-annual vendor list checking” is done in collaboration with Shared Service Center.Ensures that no vendor duplication in terms of address, short name and single vendor with multiple vendor ID.Provides necessary support to Procurement Officers to ensure that the data is complete and entered into the database.   Filing and Documentation   Collects approved vendor setup form.Produces or archives Bridger Insight report.Collects all supporting documents (TIN, VAT Certificate, Business license, etc) and also any other related contractual agreements. Ensures consistency and completeness of vendor setup data all the time.    Reporting and Documentation   Prepares quarterly report on Approved Vendor List (AVL) to be reviewed by Field Office Admin Coordinator. Collects the Approved Vendor List & Required Vendor List from HO & FOs, review the entire list, compile & get approval from the Country Director.Ensures to get all approved Vendor List & Required Vendor List of the CO as of June 3