, Addis Ababa
Transsion Manufacturing PLC
We are looking for a responsible Administrative Assistant & Archive Supervisor to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Legal manager and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant& Archive Supervisor responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a secretary or Executive Admin Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant and Archive Supervisor should ensure the efficient and smooth day-to-day operation of our Legal department. ·         Keep legal documents of the company safe,follow up their deadline.·         Lease Management·         Organize and schedule appointments·         Plan meetings and take detailed minutes·         Write and distribute email, correspondence memos, letters, faxes and forms·         Assist in the preparation of regularly scheduled reports·         Develop and maintain a filing system·         Update and maintain office policies and procedures·         Order office supplies and research new deals and suppliers·         Maintain contact lists·         Submit and reconcile expense reports ·         Act as the point of contact for internal and external clients of Legal Department