Addis Ababa, Ethiopia
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Country: Ethiopia
Organization: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Closing date: 26 May 2024
Brief information on the project
The German Government is supporting Kenyan government to host the Africa Climate Summit and to deliver post summit related activities including branding Kenyan pavilion at COP28 to disseminate the outcome of ACS23. The Summit brought together leadership from African governments, development partners, intergovernmental organisations, private sector, women, youth, children's groups, research institutions, Think-Tanks and Civil Society Organisations (CSOs) to design and catalyze actions and solutions for climate change in Africa.
This inaugural Summit provided a platform to deliberate on the nexus of climate change, Africa’s development reality, and the need to push for increased investment in climate action globally and specifically in Africa. The Summit presents a bold and ambitious new African vision for a green economic transformation that optimises the continent’s abundant human and natural resources and integrates enhanced climate adaptation and mitigation outcomes. It is an opportunity to promote effective climate action that enhances livelihoods, accelerates growth and helps Africa avoid being locked out of international markets and lock-in emission intensive development.
The Summit ensured Africa’s voice is elevated globally and integrated into existing international fora such as UNGA, G7/G20 processes, and UNFCCC (United Nations Framework Convention on Climate Change) COP28, among others.
Context
Kenya, in partnership with the African Union Commission (AUC), co-hosted the inaugural Africa Climate Summit (ACS) in Nairobi from 4th to 6th September 2023. The ACS was a landmark event that brought together distinguished leaders from Africa and beyond, development partners, intergovernmental organizations, the private sector, academia, civil society organizations, women, and youth. The summit delivered the Africa’s position on climate action documented in the Nairobi Declaration.
The Government of Kenya through the Ministry of Environment, Climate Change and Forestry intends to demonstrate the outcome of the Africa Climate Summit at COP28 in the Kenya Pavilion.
In order to amplify the outcome of ACS23, focusing on the Nairobi Declaration and commitments, GIZ seeks to engage a regional media company with presence across Africa, to conduct public sensitization and media advocacy on the Nairobi declaration and ACS announcements.
Such reach-out activities were already successfully implemented in Kenia, therefore the GIZ office has good experiences with this format.
Tasks to be performed by the contractor
Workstream 1: Post ACS Townhalls
Organize and conduct one (1) townhall in each of the following regions: West Africa, Southern Africa, East Africa (not Nairobi, as it was already covered before) and North Africa with a panel and audience;
Identify and invite at least 4 quality panellists in each of the townhalls above
Identify and invite at least 100 relevant audience to the above townhalls
Broadcast and or record for later airing of the townhall on mainstream channels across Africa
Develop promotional materials and promote each of the townhalls at least one week before they happen
It is expected that the regional media house either has presence in the different regions, or subcontracts national/local media houses to organise the townhalls, if a presence in the region is not given.
Workstream 2: In-studio panel discussions
At least one in-studio discussion per month between July and December 2024
Develop a pre-promo to promote the upcoming broadcasts
Acquisition of panelists in collaboration with GIZ and partners
Invitations and RSVP’s of the virtual audience, where necessary
Broadcast the in-studio panel on mainstream channels
Workstream 3: Campaign amplification
In liaison with GIZ Kenia office, develop and circulate synthesized stories from ACS outcomes through multimedia platforms including social media, print, digital and television channels
Liaise with GIZ to develop and publish opinion editorials on own channels
Develop information materials including infographics, short videos and podcasts for digital and mainstream circulation
Inception report

In addition to the reports required by GIZ in accordance with the AVB, the contractor submits the following reports:
Brief monthly progress reports
Consolidated final report
Certain milestones, as laid out in the table below, are to be achieved during the contract term:
Milestones/process steps/partial services
Deadline/place/person responsible
Inception report
One (1) week after signing contract
Monthly reports
By 30th of every month
Consolidated final report
January 2025
Period of assignment: from 8.7.2024 until 31.12.2024.
Concept
In the tender, the tenderer is required to show how the objectives defined in Chapter 2 (Tasks to be performed) are to be achieved, if applicable under consideration of further method-related requirements (technical-methodological concept). In addition, the tenderer must describe the project management system for service provision.
Technical-methodological concept
Strategy (1.1): The tenderer is required to consider the tasks to be performed with reference to the objectives of the services put out to tender (see Chapter 1 Context) (1.1.1). Following this, the tenderer presents and justifies the explicit strategy with which it intends to provide the services for which it is responsible (see Chapter 2 Tasks to be performed) (1.1.2).
The tenderer is required to present the actors relevant for the services for which it is responsible and describe the cooperation (1.2) with them.
The tenderer is required to present and explain its approach to steering the measures with the project partners (1.3.1) and its contribution to the results-based monitoring system (1.3.2).
The tenderer is required to describe the key processes for the services for which it is responsible and create an operational plan or schedule (1.4.1) that describes how the services according to Chapter 2 (Tasks to be performed by the contractor) are to be provided. In particular, the tenderer is required to describe the necessary work steps
Project management of the contractor (1.6)
The tenderer is required to explain its approach for coordination with the GIZ project. In particular, the project management requirements specified in Chapter 2 (Tasks to be performed by the contractor) must be explained in detail (1.6.1).
The tenderer is required to draw up a personnel assignment plan with explanatory notes that lists all the experts proposed in the tender; the plan includes information on assignment dates (duration and expert months) and locations of the individual members of the team complete with the allocation of work steps as set out in the schedule.
The tenderer is required to describe its backstopping concept. The following services are part of the standard backstopping package, which (like ancillary personnel costs) must be factored into the fee schedules of the staff listed in the tender in accordance with Section 3.3.1 of the GIZ AVB:
Service-delivery control
Managing adaptations to changing conditions
Ensuring the flow of information between the tenderer and GIZ
Assuming personnel responsibility for the contractor’s experts
Process-oriented steering for implementation of the commission
Securing the administrative conclusion of the project
Personnel Concept
Team leader
Tasks of the team leader
Overall responsibility for the advisory packages of the contractor (quality and deadlines)
Coordinating and ensuring communication with GIZ, partners and others involved in the project
Personnel management, in particular identifying the need for short-term assignments within the available budget, as well as planning and steering assignments and supporting local and international short-term experts
Regular reporting in accordance with deadlines
Qualifications of the team leader
Education/training (2.1.1): university degree in Communication or Social Sciences
Language (2.1.2): B2-level languagein English
General professional experience (2.1.3): Five (5) years of professional experience in the Communication sector
Specific professional experience (2.1.4): Five (5) years in Media
Leadership/management experience (2.1.5): Seven (7) years of management/leadership experience as project team leader or manager in a company
Regional experience (2.1.6): Five (5) years of experience in communication projects in Africa
Development cooperation (DC) experience (2.1.7): Three (3) years of experience in DC projects
Other (2.1.8): Evidence experience in climate change
Expert 1: Multimedia Expert
Tasks of the Multimedia Expert
Coordinate content creation in line with the specific deliverables
Coordinate content dissemination through multimedia channels
Facilitate live production of townhalls
Content packaging and archiving
Report on status of content creation, dissemination and impact
Qualifications of Expert 1
Education (2.2.1): Degree or diploma in journalism, videography, graphic design, multimedia or related fields
Language skills (2.2.2): fluency in English
General Professional experience (2.2.3): 5 years’ experience in content creation
Experience in the region/knowledge of the country (2.2.4): 3 years’ experience developing content across Africa or the African audience
Development cooperation (DC) experience (2.2.5): 1 (1) year of experience in DC projects
How to applyPlease send your request for tender documents on [email protected] mentioning the process number 83464388 Nairobi ACS23.
Tender documents include:
Invitation letter
Bidding conditions
General Terms and Conditions of Contract (AVB local)
Terms of Reference (ToR)
Technical assessment grid
Price Sheet
Eligibility Self Declaration
Extract from Act against Restraints on Competition (GWB)