Addis Ababa The Fred Hollows Foundation Ethiopia Do you want to do work that really matters? Help us end avoidable blindness.Full time, Permanent Role based in Addis Ababa, Ethiopia.Closing Date: 30 November 2023.ABOUT THE FRED HOLLOWS FOUNDATIONThe Fred Hollows Foundation is an international development organization working to prevent blindness and restore sight. This year marks The Foundation’s 30th anniversary of carrying on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation is known around the world as an organization that works with purpose and determination. With a reputation for excellence, we are well known for making change happen.  The Foundation has grown to work in more than 25+ countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 3 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realizing our vision of a world in which no person is needlessly blind, or vision impaired and Indigenous Australians exercise their right to sight and good health.We are also proud to announce we were awarded the Employer of Choice Award (Public Sector and NFP) at the 2022 Australian HR Awards. The Foundation is also endorsed and in partnership with The Life You Can Save.To find out more about our work, please visit our website https://www.hollows.orgHow we recognize your contributionThrough our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered.  Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you.To find out more about our benefits click hereTHE OPPORTUNITYThe “Receptionist” is accountable to act as the immediate face of The Fred Hollows Foundation Ethiopia (FHFE), providing general administration, logistical and clerical support to FHFE Country Office under the direct supervision of the Operations Manager.KEY RESPONSIBILITIESProvide a range of front office services such as answering and transferring telephone calls, placing phone calls as requested and take & relay information/messages and seek clarification where not clear.Manage the correspondences (incoming and outgoing) and handle all secretarial work of the organization as requested by the Managers, Supervisors, and department offices.Acting as the point of contact between SMT and internal or external stakeholders/partnersOrganizing meetings and booking meeting roomsHandling correspondence directed to managers.Producing reports and presentations for the senior managementDevelop and implement new administrative systems, such as record management for the country office.Provide support in organizing events as requested.Provide office logistical support in the day-to-day office activities, taxi transfers for FHF staff and visitors to ensure effectiveness of program work.Ensure the knowledge of staff movements in and out of the domicile office & updating register.Ensure timely flight requests from staff and visitors ensuring timely receipt of flight tickets and airport transfers ensuring value for money.Set and manage SMT calendars. Be a central repository for all central communications, documentations, and administrative services.Offer administrative support in the application and processing of visas and other travel documents for the FHFE staff and visitors.Facilitate booking of accommodation for staff and visitors in program areas and Addis within the facilities on the database.Prepare and disseminate administrative templates to concerned departments.Prepare budget requests for meetings and other administrative work as requested by the supervisor.Perform all clerical and secretarial responsibilities as directed by the senior management.Other tasks as requested by your manager.