Bale Goba, Oromia
Cooperazione Internazionale (COOPI) Ethiopia
Position: Senior Project Manager Number required: One (1)    Duty Station: Bale Goba Duties and Responsibilities: Key Activities/Responsibilities ·         Prepare the agreement with the region; ·         Draft detailed activities workplan; ·         Draft the project procurement plan; ·         Draft the project expenditures in the PREPPY (activity lines); ·         Lead the Agile planning meeting for coordination office; ·         Coordinate and support the Program Coordinator to prepare the M&E plan for the project according to Log Frames ·         Consolidate, review and submit draft ToRs for all activities implementation (background, methodology, objectives, results, activities, BoQ, Monitoring and post monitoring table linked to result framework, cash, materials, transport) to the Program Coordinator and Advisors. ·         Lead the Agile management system for the project including: (1) completion of the backlog through user perspective stories with a clear definition of done and timing, (2) lead bi-weekly sprints planning meetings requiring the participation of program and support staff, (3) ensure that the scrum board is installed in the field office and updated, where possible through daily 15 minutes stand up meetings, (4) ensure retrospective meetings after the end of the two weeks sprints, inviting a project participant external from COOPI. ·         Approve movement plan of activities with the team ·         Approve weekly movement orders with a direct link with support staff and logistics departments ·         Consolidate monthly activity plan and submit them to the Program Coordinator Implementation   ·        According to the issue faced:  For managerial issues (logistic, HR, transport, procurement, administration, etc.) (1) Propose and implement solutions with the team, (2) Solve it directly, (3) Link with program coordinator, logistics and administration. For technical issues link with the advisory team ·        Manage the activity implementation directly according to the plans. Organize monitoring field visits. Implement the technical solutions negotiated and proposed by the advisory group and managerial decisions negotiated with the program coordinator and if needed the advisory group. ·        Review the work of the contractors and Implementing Partners, supporting the field level supervision. Follow up and ensure consistency and accountability. Link with the advisory group as necessary to approve completion reports for works ·        Lead in the implementation of baseline, midterm monitoring, post-monitoring survey, end-line surveys and all data collection required for activities implementation, reporting on results and objectives as required by the advisors and ToRs (with Kobo when possible). ·        Lead in the elaboration, preparation and sharing of M&E data linking with the program coordinator   Reporting ·        Prepare monthly reports and submit them to the program coordination and advisor ·        Receive and prepare monthly preppy and submit them to the program coordinator, country administrator and advisors ·        Lead the collection of technical activities reports from the technical team, liaise with the program coordinator and advisory group. ·        Compile the first draft of all reports required by the donor and government institutions (interim, final, ad hoc, etc) using data from M&E, monthly reports and technical reports (e.g. post distribution monitoring, completion reports, etc.) ·        Participate in grant closing meetings for every closed grant.   External Coordination ·        Support the program coordinator to approve project proposals at regional level. ·        Attend regional level, Woredas and Kebele level coordination meetings and share key points ·        Lead the organization of internal and donors meeting to the project sites, liaising with advisory group and HoM. ·        Prepare and meet with donors visiting the sites of implementation ·        Provide inputs to the advisor group in the definition of the country strategy within SMT meeting ·        Ensure an active participation in relevant technical working group   Project development ·        Contribute in drafting new project proposals ·        Share project ideas and concepts as deemed useful, propose written innovative actions in the area of intervention ·        Review and support the collection of information from the area of intervention (Zone, Woredas and Kebele, community, local partners, NGOs, etc.), liaise with the program coordinator, MEAL and advisory group  Perform any other duties assigned by the supervisors and HoM