Addis Ababa
Marie Stopes International Ethiopia
Job DescriptionAbout You:We want individuals who support our mission of eliminating unsafe abortion by 2030 and who work with us to build an enabling environment to increase access to safe services everywhere. We expect all team members to share our vision and commitment to achieving our mission whilst promoting equality and safeguarding the welfare of all clients and colleagues. JOB SUMMARYUnder the general supervision of the Commercial Finance Manager, the Senior Finance Officer records and posts financial data; participates in the preparation of financial statements and in implementing accounting systems; keeps up-to-date pertinent records of the books of accounts; explores better way of recording and data documentation.The role also carries responsibility for stock and fixed asset management; recording and allocation of monthly consumption by location/cost centre, channel, funder, and project code, & donor reporting lineDUTIES/TASKSFINANCEProperly codes and records expenditure, service and sales income and any other related transactions in the books of accounts and post to Sun system on time;Checks summary of bi-weekly transactions received from MCH/SRH for having complete supporting documents and proper coding of account code, funder, activity and donor line codes and post to SUN;Maintains debtors and creditors accounts in SUN with proper allocation of balances;Prepares monthly bank reconciliation;Prepares monthly payroll with due consideration to deductions of applicable advances, loans, penalties and taxes; and due consideration for inputs like target incentive, duty allowance, overtime. other allowance etc... and record into SUNReview and post/record monthly provision and amortization of prepayment related to annual leaves, severance, insurance and office rentPrepare terminal/final benefit for resigned or terminated staff according to MSIE finance and human resource policyReview and record commercial sales medical supplies and statistics on RDS/SUN on monthly basis reported from Area officePost/record waiver service income subsidized by donor/self which is reported from MIS monthlyReview documents for center promotor monthly salary; include their incentive per SOP and prepare their monthly payroll for payments, also prepare contract staff salary payment.Review and post head office payment in their right account code, cost center and donor/funder codeSTOCKEnsure dispatched items from Central Warehouse and received by program offices and Centres are accurately recorded in Peachtree accounting software and SUN 6 financial management System every monthEnsure accuracy of stock movement recording between dispatching and receiving stock location for product/item ID, expiry dates, quantity, valuation, donor & project codes and dispatching and receiving stock location per Cost Centre Peachtree accounting software and SUN 6 financial management System every monthGenerate a consolidated monthly stock consumption and movement report on the 3rd day of the following month per each Stock location, donor and project codesParticipate in inventory counts conducted biannually and yearend as assignedVisit warehouse to conduct surprise count, reconcile the count result against record and propose actions of internal control, variances found.Follow, review and reconcile commercial sales medical supplies issued, returned and sold every month and its completeness regarding documentationRecommend stock adjustment entries in either Peachtree or SUN 6 as a result of quarterly and yearly stock reconciliation and ensure such adjustments are made on a timely mannerFIXED ASSETCreate and maintain fixed asset register for all newly acquired Asset with amount /price more than 5000 USD as fixed asset with full documentation and according to the rate and depreciation method setCreating Asset register for the low value high desirability asset for all purchased Asset with amount less than 5000 USD and make sure all non-capitalized asset registered on RDS is also registered as LVHDAMaintain Fixed Assets lists by funders and projects for active donors and review SUN Fixed Assets Register monthlyReconcile at least once in year existence of Fixed assets per count against records and propose corrections and action on variances found.