Addis Ababa
MÉDECINS DU MONDE -FRANCE
Médecins du Monde is operating in Ethiopia since 1986 in different types of health projects from long-term interventions to emergency response.MEDECINS DU MONDE FRANCE (MDM) invites qualified candidates, to apply for the following Position: Job Summary Supporting the Logistics Coordinator with day-to-day tasks and activities and adequate logistics support to the Ethiopian mission / Coordination, the implementation of humanitarian program, in the respect of MDM procedures and donors’ requirements To research, negotiate, select products and suppliers according to technical, economic, quality and deadline specifications. To define and monitor contracts for purchasing related supplies, products, and services. To ensure missions are supplied through to final delivery according to the needs identified by the requesting services (French and international missions, headquarters) by applying negotiated agreements, or by seeking the optimum supplier in terms of price, quality, and service, in accordance with established procedures. The main duties and responsibilities The main responsibilities of the Logistics and Procurement Officer are: Logistics   Support the Logistics manager on fleet, maintenance and repair, Watsan and compound management on the absence of Logistics managerManage fixed assets in coordination and the mission Informs the Logistic manager / coordinator in case any abnormalities and problem encountered Manages logistics activities in capital office up on the request of Log manager / CoordinatorSupport in fixing, maintenance, and repairs in the capital office Procurement Carries out the purchases linked to the purchase requests (MR) issued by the line manager and manages the administrative and accounting procedures related to purchasing.Assess the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.Obtains different quotations from suppliers according to the MDM Purchasing policy and thresholdCollects signatures form concerned managers/coordinators according to the thresholdPlace purchase orders to pre-selected suppliers with whom prices have been agreed.Request invoices or receipts, without delay, for all purchases, check they are correctly filled and translate information written in local language before approval.Open advances and settle them on time with the necessary supportive documentsTrack the status of any orders and update on time on their statusCreate and update a supplier contact list and a price list fileKeep informed of the evolution of the market and of the offers of the suppliersUpdate information on purchase follow up for the mission and reconcile with the projects on regular bases and report monthly.Scan all purchase files and ensure an appropriate archiving in hard copies and on SharePointBe transparent in all works he/she performFollow the delivery schedule for goods as per instruction in the purchase contract are respectedEnsure that all conditions agreed in the contract and/or Purchase Order have been met in terms of quality and quantity Organize goods movements to the fields Treats all claims received requesters with Logistic Coordinator and other concerned department.Coordinate and resolve problem with end user departments and supplier in response to quality or quantity issues.Up on the request of Logistics coordinator conduct filed visit and on job training for field log teamsSupport in office works when requested by Logistics coordinatorPerform any other activities delegated by the Logistics Coordinator Importation and custom clearance Support the Logistic coordinator/Logistics manager in the process of customs clearance for in-coming international cargoFollowing up on arrivals of international cargosFollowing up on customs clearance proceduresFollowing up on procedures for closing exportation/importation filesContacting the transit agent(s) and facilitate invoices for approval after authorization from the Logistics Coordinator Duty station:   The Logistics and Procurement Officer will be based in Addis Ababa, Ethiopia Employment Term:  6 months with possibility of extension, starting date July 1 2023 Employment Type:  Full time Basic Salary: from 37,440.00 ETB Transportation allowance   1,300.00/ ETB Lunch allowance -  2,860.00/ ETB Medical Coverage -   Up to 94,000.00 ETB / Year for employee and employee Family / husband and Children’s  13 month salary / One month bonus salary / year Reported to: The Logistics and Procurement Officer will be under the direct supervision of logistics Coordinator, also based in Addis Abeba.