Addis Ababa
Land O’Lakes, Inc
Position Summary:The HR and Administrative Assistant is responsible for overall efficient administrative running of the office including issues relating to logistics, human resources (HR), security, health and safety, visas, visiting staff and consultants plus other activities not listed but required to ensure the effective running of the office. In addition, provides support to Finance and Accounting for procurement and other finance and accounting tasks as required. This position will provide support to all V37 projects in Ethiopia.Reporting & Supervision:The position will report to the Finance Manager.Primary Responsibilities:HRMaintain HR-related documents as per Land O’Lakes Venture37’s Record Retention Policy, including organizational chart, country labor law and policies, and personnel files for all employees in hard copy as well as soft copy as needed.Serve as point of contact for HQ HR and provide general HR, talent and performance support to program management and staff.Manage local employment packages with benefits providers including medical and other insurances and administer to staff.Coordinate in country/local hiring initiatives and onboarding of employees through staffing plan, job postings, selection process, background checks and communicating new hires to HQ HRManages employee changes including modifications to job descriptions, employment contract amendments and extensions.Ensure government regulatory compliances and filing individual pension and payroll tax files to the respective government office.Some travel (10%) will be required as needed to support programs.Systems SupportServe as point of contact for V37 systems administration including new employee access to systems.In-country Workday support providing resources/training to employees and managers with hiring, talent and performance management and termination processes.Utilize established SharePoint system (DevLink) to store key documents and share key project and country related information with other staff.Procurement, Logistics & Finance supportProvide administrative support for procurement and APV files.Manage fleet (vehicle and driver schedules), health and safety impacting the office or staff travel.Support to maintain the project inventory, including management of office supplies and stationery.Facilitate logistics for visiting consultants and staff, including assistance with visas, hotel bookings and transport.Support the Finance team while settling payments related to travel and trainings when neededOffice AdminFacilitate staff meetings with minutes, tracking action, and providing updates on office operation and provide timely feedback to management regarding the status of open tasks.Coordinate timely information dissemination via interoffice memos regarding meetings, visitors, vehicle use, changes to processes, etc.Maintain staffing and emergency contact listsProvide office reception duties by welcoming visitors, receiving incoming calls, and routing them to appropriate staff.Support office start-up and close-outOther duties as assigned.