Addis Ababa, Addis Ababa
Plan International Ethiopia
The OrganizationPlan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.ROLE PURPOSEThe purpose of the position is to ensure that all financial transaction of the program area will captured in the system; all tax related commitments are settled and ready for future reference. Accordingly, the position holder is responsible for all record keeping, reporting and compliance issues of program / project. The position is for One year with possibility of extension.AccountabilitiesControl Balance sheet Account  35%Responsible to review plan international Ethiopia’s Bank reconciliation, submit for approval and follow-up of corrective action plan.Review and reconcile receivable account and follow-up of corrective action before month end.Review and reconcile Payable accounts on monthly bases, analyse payable account’s age and advise proper action for overdue payable balance to respective Country office and program Area’s finance Unit.  Review all payroll accounts, analyse by age, advise proper action to respective finance unit.Do a continues follow-up of Country Fixed Asset acquisition, register, capitalization and depreciation.Control Income and expenditure account  25%Review accuracy of plan ETH expenditure account, proper coding of expense GL account to avoid mis-coding of expenditures.Review and reconcile plan ETH income account, advise respective unit for immediate action for mis-coding and erroneous data in the system.Review and reconcile Goods in kind (GIK) account and prepare required information for income recognition process.Collect Gift in Kind (GIK) data from all Program Areas, prepare required journal and submit for posting.Follow-up of Recurring expenses  20%prepare Plan ETH prepaid account amortization schedule for CO and all program Areas.Ensure all prepaid accounts are amortized timely and charged to proper project and budget lines.Track and follow-up of vendor account with prepaid balance and keep tracking of historical data for prepayments.Prepare non-reversing of recurring expenses accrual on monthly bases, follow-up the reversal of the accrual up on receiving actual expenditure.Reporting and Program area support (20%)Lead and support program Areas on month end, quarter end and year end account close.Responsible to track prior period account close action plan, follow-up required action plan, advise program Areas for all outstanding task from prior period account close.Consolidate and submit program Areas month end report and submit Finance manager for review.Control cash status of program area, review the spending cash, collect cash projection and submit to Finance manager for monthly Country cash projection.Prepare Cash flow plan between Program Areas and Country office, analyse cash spending, review program area’s cash ledger and communicate any significant spending variance against the standard,Participate on annual financial report preparation.Participate on all Audit facilitation and be a focal person of program Areas finance unit.Travel to Program Areas and sub offices, provide a support, capacity building and replace where the area of a man power shortage.Support emergency response unit up on planned and unplanned request.Any other assignment by line manager when required.Dealing with Problems:The position requires planned, unplanned travel to program Areas, emergency areas and sub offices to give a support.High level flexibility, performing with a minimum supervision and team working is required.The position requires rapid solution providing, recommending and problem solving   for any emergency response and development program implementation challenges as a departmental.Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted