Debark, Sekota & Kobo, Amhara
Plan International Ethiopia
The Organisation Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.ROLE PURPOSEThe overall purpose of this role is to strengthen Plan’s Monitoring, Evaluation and Learning (MEL) system of the BHA Multi sectoral emergency project in support of programme development, learning and accountability (PALS) and quality improvements in project woredas & zone. He/she ensures that program quality is reflected within the project cycle and the project implementation  is undertaken efficiently and effectively by reflecting that all M&E requirements are in place and that cross-cutting issues of inclusion and DRR are properly incorporated. ACCOUNTABILITIES AND MAIN WORK ACTIVITIES Planning and Implementation of the Health and nutrition activities Developing MERL system, regularly tracking project progress and monitoring project’s contribution towards achieving wider objectives.Developing MERL planning system (tools for monitoring, Evaluation, learning and reporting).Ensures an effective performance tracking system is in place for inputs, activity, process, output, and outcome of project progress as per the set target.Undertake regular field monitoring visits and verify/assurance of data quality, data flow mapping, supervise quality of services provision, assess data collection system, storage, analysis and reporting process; share monitoring findings to implementing staff at project coordination office level and work with stakeholders.In collaboration with Project officers and coordinators, organize regular assessments and conduct a review of project progress, identify thematic areas for learning and future programming.Capture best experiences, organize learning and knowledge management activities from different events, training, workshops and findings collected from field works and; share lessons learned and produce progress reports of programs and prepare detailed implementation plans (DIP) for the programs.In collaboration with the Project Coordinator, other project staffs and stakeholders prepare plans and coordinate joint monitoring visits and project review sessions.Ensure necessary data is timely entered into the project database; properly analyze data and generate analytical summaries to be used for reporting and project improvement.Prepare and consolidated Monthly, quarterly, biannual and annual reports including success stories, Photos and timely submit them to the MERL coordinators and project managersConduct timely baseline survey, midterm review, end-line survey and post-distribution monitoring Technical Support and Capacity Building Train data collection and other M&E tools for field staff and develop a training manualSupport data clerk on data management and development of reporting templateCommunicate with and support field staff to ensure the timely receipt of reports by communicating due dates, and regularly updating and maintaining project report tracking templates.Organize a platform and showcases learning and lesson-sharing eventsProvides technical support and conducts training for data collectorsFacilitate and support in launching workshops, kick-off meeting and joint evaluation eventsTraining colleagues in how to input and extract dataWork to assist other members of the organization, including analysts, programmers and program coordinators who all require reports to collate information for planning, reference, reporting and communications purposes.  Monitoring and SupervisionConduct timely baseline surveys, midterm reviews, end-line surveys and post-distribution monitoringCollect and analyze community complaints and feedback regularlyFacilitate/Conduct joint, supportive supervision with the government stakeholders and other partners·    Facilitates and encourages regular review meeting and review schedules at all woreda levels and help the different institutions have institutionalized commitment;·    Together with other Child protection, health and nutrition and WASH team sets project quality standards and action steps and monitor the performance accordingly;·    Prepare a monthly program support plan that helps to visit field activities and provide formal and informal feedback to the program staff in terms of recommendations for improved performance;   ·    Collect key client data and prepare reports on progress made, together with observations, challenges faced, and lessons learned Ensuring on time reporting, data quality and learning documentation·    Prepare and submit weekly, monthly, and quarterly high-quality reports·    Establishes and maintains documentation system for all program activities including, minutes of technical meetings·    Document project learning, success stories, case studies, and learning briefs·    Ensure improved data collection and reporting systems during supportive supervision or monitoring field visits to each project’s operational areas  Safeguarding Children and Young People (Safeguarding) and Gender Equality andInclusion (GEI) ·    Understand and put into practice the responsibilities under Safeguarding and GEIpolicies and Plan International’s Code of Conduct (CoC).·    Ensure that Plan International’s global policies for Safeguarding Children and YoungPeople and Gender Equality and Inclusion are fully embedded in day to day work.·    Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. LEADERSHIP AND BUSINESS MANAGEMENT COMPETENCIES LEADERSHIP COMPETENCIES ·    Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.·    Behave in line with our values and safeguarding practices, inside and outside work.·    Challenge own attitudes, unconscious bias and behavior and speaks up when they see wrongdoing, especially by those who use their power over others to create fear or abuse.·    Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.·    Honest and efficient in use of resources, including own time.·    Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.·    I constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.·    Good team player, communicating effectively and being open and supportive towards those around them. BUSINESS MANAGEMENT COMPETENCIES ·    Are aware of the values and the global strategy and understand why Plan International’s purpose is so important in advancing children’s rights and equality for girls globally.  Understands and applies the principles of safeguarding and protecting of the vulnerable populations with which Plan International works. ·    Are aware of the processes, institutions and organizations that shape the development and humanitarian context. Understands their local operating environment, demonstrating political, social and cultural awareness.·    Are aware of the different structural and governing elements, including national organizations, global hubs, regional hubs, country offices, liaison offices, members assembly, international board, and the leadership team. Are aware of Plan International’s main sources of funding and know where to find company information.·    Applies the Code of Conduct principles to their work activities.·    Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategyPLAN INTERNATIONAL’S VALUES IN PRACTICE We are open and accountableWe create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do. We strive for lasting impactWe strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be b old, courageous, responsive, focused and innovative. We work well togetherWe succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners. We are inclusive and empoweringWe respect all people, appreciate differences and challenge inequality in our programs and our workplace. We support children, girls and young people to increase their confidence and to changetheir own lives. We empower our staff to give their best and develop their potential.