Addis Ababa
ALIGHT
Hello Hello! Alight is recruiting a Human Resources Officer to be based in Addis Ababa office with a frequent travel to field offices. You’re interested in joining us? Welcome, we’re happy you’re here! If you join us, you will find… A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us. A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. Alight (formerly American Refugee Committee) is an international non-profit organization with its headquarters located in the United States. Alight has provided humanitarian assistance to millions of beneficiaries in 29 countries over the past 40 years, currently reaching over 10 million refugees, IDPs, and disaster-affected communities in 17 countries around the world, helping people regain control of their lives after conflict and natural disasters. Alight maintains full-fledged humanitarian programs in Somalia, Uganda, Rwanda, Sudan, South Sudan, the Democratic Republic of Congo, Pakistan, Thailand, and Myanmar. Alight is currently in the process of responding to humanitarian situation in Ethiopia. Alight focuses on lifesaving humanitarian interventions as well as recovery and resilience building programs designed to create lasting positive change in the lives of vulnerable people. Alight works closely with displaced persons, returnees, refugees and communities affected by natural and man-made disasters, providing a range of integrated assistance including primary and curative health care, water and sanitation, protection services, restoration of strategic health and water infrastructure, dignified housing for returning refugees, and sustainable job creation. Alight has also built strong relationships with development partners, agencies, as well as federal and local governments in order to approach challenges in an inclusive and holistic manner and come up with innovative solutions that best fits the local context. PRIMARY PURPOSE OF THE POSITION: Under the direct supervision of the HR Manager, The HR Officer will work to ensure a professional and effective human resource system for the national staff.  The HR officer will be based in Addis Ababa and will assist in the coordination of human resources, and administration issues for ALIGHT Ethiopia national staff, specifically in the country head office. MAJOR/KEY RESPONSIBILITIES RECRUITMENT & TALENT MANAGEMENT Prepare drafts for job openings, engage, and follow up on the preparation of job descriptions, terms of reference and subsequent position classification. Keep track of job openings, regularly update HR Manager.Participate in all steps and processes of the recruitment and assessment by sorting, long listing of applications, coordinate candidates' invitations for interview, conducting tests and interviews, drafting interview report, creation of new staff personnel files, supporting in the induction processes.Ensures the proper implementation of ALIGHT Recruitment Policy and the Ethiopian labor law.Maintaining recruitment, selection testing, and interviewing records and reports.Plan and coordinate new employee onboarding training to foster positive attitude toward ALIGHT standards and objectives.Make sure ID cards and badges are prepared and distributed to a new staff on time.Ensure that each employee has completed all pension formalities & has obtained a pension card.Ensure all staff has specific roles & JD and received and acknowledged all Alight policies and procedures. PERFORMANCE MANAGEMENT AND RETENTIONCoordinates with line managers to perform staff appraisals and coordinate confirmations of probationary periods.Assist in preparing employee termination notices and related documentation and conducts exit interviews to determine reasons behind terminations.Assist the HR Manager in keeping track of separations (resignations, retirements, others) for smooth exit clearance.Assists the HR Manager on facilitating disciplinary action for national staff.Assists in the preparation of reports for absenteeism and employment turnover. COMPENSATION & BENEFITS Administers benefits programs such as medical insurance, vacation, sick leave, leave of absence, and other related benefits for newly hired staff at the head office level.Maintain updated All types of Leave tracker and share with the HR Manager on monthly basis.Monitor employee attendance with the department manager. TRAINING AND CAPACITY BUILDING Carries out periodic institutional and individual training and development need analysis.Processing training assessment, delivering, and assessing outcome of conducted training.PLANNING, BUDGETING AND REPORTINGFacilitate HR planning periodically for effective utilization of human resources.Participate in preparation of annual budget in relation to human resources. Prepares quarterly accrued leave reports.Prepare periodic HR Reports/statistics.Issue recruitment status report twice a month. ADMINISTRATION AND COMPLIANCE Create HR letters such as Offer letters, work experiences as well as prepare fixed-term contracts, contract renewals.Creation of employee personal file (digital and physical files), Filing of all employee records, and ensure HR System updates for all contractual changes (job rotation, position, salary), benefits plan such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics.Data reconciliation validating data against hard copy backup.Maintain up-to-date staffing lists by program and department; maintain appropriate records and ensure confidentiality regarding personnel activities and personnel data including employment documentation, evaluations, exit interviews and other relevant information. Periodically audit and archive or destroy dated information, including employee and applicant files, in accordance with national law.Coordinate the monthly procedure of timesheets for all staff including collection, review and compilation into payroll, training new staff on timesheet procedure.Assist in ensuring that ALIGHT is in compliance with all local labor laws, and minimization of legal exposure.Facilitate contract attestation, social security registration, medical insurance registration, and tax identification submission by coordinating with the Government Liaison Officer.Monitor and coordinates staff contract management.Assist with resolving payroll issues with HR Manager and Finances.Ensure that all HR forms are accurately completed by newly hired staff at head office.Other appropriate duties as assigned by the HR Manager.