Addis Ababa, Addis Ababa
Imagine1day International Organization
Job Title: Procurement and Supply Chain Coordinator  Duty Station: Addis Ababa with possibility to field work  Reports To: HR and Administration Manager   Duration of Contract: For one Year (with possibility of renewal) Background: Imagine1day is a non-aligned, non-profit making development organization operating to improve access to quality of primary education in Ethiopia. Imagine1day-Ethiopia Program is aimed at contributing to the national efforts of improving and ensuring universal quality primary education for the children of Ethiopia through innovative models of connecting stakeholders and development partners. Primary Function: Assure the smooth running of the procurement and coordinate the whole procurement of imagine1day, facilitate the supply chain until the goods/services purchased are reached to the final beneficiary and support property administration. Supervise:  Procurement officers, procurement committee, and transport and logistic officer    Job Responsibilities Related to procurement: Prepare overall and project-based plans for the purchase of equipment, services, and supplies imagine1dayOversee the plan and procurement process of regional offices Overseeing and supervising employees and all activities of the procurement department. Manage all incoming purchase needs and/or needs related to Purchase Order managementCommunicate (written and verbal) clearly and professionally with employees and vendors in order to resolve issues relating to quotes, invoices, purchase orders, delivery receipts, and paymentsFacilitate departmental requests for purchase, Following and enforcing the company's procurement policies and procedures.Reviewing, comparing, analyzing, and approving products and services to be purchased. Create a database system for procurement and supply chain Managing inventories and maintaining accurate purchase and pricing records.Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.Maintaining good supplier relations and negotiating contracts.Researching and evaluating prospective suppliers.Preparing budgets, cost analyses, and reports. Research and resolve aging purchase orders and un invoiced receipts as necessaryPrepare purchasing reports as needed, including departmental metrics reportingDiscover suppliers fit our organizational criteria and initiate business and organization partnershipsNegotiate with external vendors to secure advantageous termsApprove the ordering of necessary goods and servicesFinalize purchase details of orders and deliveriesExamine and test existing contractsTrack and report key functional metrics to reduce expenses and improve effectivenessCollaborate with key persons to ensure clarity of the specifications and expectations of the companyForesee alterations in the comparative negotiating ability of suppliers and clientsExpect unfavorable events through analysis of data and prepare control strategiesPerform risk management for supply contracts and agreementsControl spend and build a culture of long-term saving on procurement costsJob Responsibilities Related to Supply Chain Coordination: Design and implement supply chain system Ongoing demand forecasting and act accordinglyCoordinate and facilitate logistics including transportation and others Build and maintain supply redundancy Work with project design & managers team to source new vendors, parts, and materials Maintain a supplier evaluation system and coordinate with vendors to help improve their performance Work with the regional offices team to provide vendors forecasting information Develop a high-level view of our current supply chain strengths, challenges, and opportunitiesCreate new reporting and tracking processes to ensure leadership has accurate and useful informationLiaise with vendors and transportation partners to determine ideal scheduling and timelinesDevelop contingency plans to account for temporary materials or transportation disruptionPerform other activities assigned by immediate supervisor