Legetafo, Oromia
Hilina Enriched Foods PLC
Job description Job Title: Senior Foreign Procurement Officer Reports to: Manager of Foreign Procurement Department Job Summary Participate in the development of foreign procurement strategy. Prepare realistic foreign procurement plan. Evaluate suppliers in order to find the best deals possible on goods and services. Ensure the company has the right raw materials and equipment necessary to function in a timely and cost-effective manner. Duties and Responsibilities ·         Participate in the development of foreign procurement strategy ·         Prepare foreign procurement plan ·         Develop and issue invitations to bid, requests for quotation and requests for proposals ·         Compare prices amongst various suppliers in order to make sound purchasing decision ·         Seek approval from immediate supervisor whenever there is a price change in raw materials from the trending market price ·         Ensure suppliers are pooled from company’s approved list of suppliers. ·         Search for new suppliers and ensure the new supplier fulfills all the required documents and passes all steps of having quality approved & profile checked prior to proposing it to the approved supplier list. ·         Negotiate with contractors on price, mode of shipping and delivery time ·         Follow up on customs clearance ·         Liaison with banks to open Letter of Credits and/or other mode of payments in a timely manner ·         Properly file and record complete LC/ TT files ·         Share LC or TT files with the Finance department in a timely manner ·         Select the most convenient mode of shipment, book vessels and/or cargo lanes when needed and liaison with shipping companies ·         Prepare and review technical specifications/ terms of reference ·         Order goods on a continuing basis in order to maintain minimum inventory levels ·         Analyze the quality of goods/services delivered in relation to the needs of operations ·         Check invoices for accuracy ·         Ensure all procurement actions are conducted as required following standard operating procedures and company code of conduct ·         Evaluate the performance of suppliers in order to decide whether to continue buying from them or not ·         Manage relationships with suppliers ·         Identify risks associated with suppliers and their supplies ·         Establish long term agreements or service contracts as necessary in compliance with procurement policy ·         Confer with and assist departments to determine purchasing needs ·         Prepare periodic reports to department managers and finance department ·         Perform other duties as assigned