Addis Ababa, Ethiopia
British Embassy in Ethiopia
British Government Embassy in Ethiopia
Vacancy in Addis Ababa, Ethiopia - Finance Manager (03/18 ADD)





The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.



Job Category  

Foreign and Commonwealth Office (Operations and Corporate Services)


Job Subcategory  

Finance


Job Description (Roles and Responsibilities)  


Main purpose of job: 
Ensuring correct implementation of Foreign & Commonwealth Office (FCO) and other UK Government Departments financial policies within local conditions, while best meeting internal customers' needs in a fair and effective manner;
Ensuring successful day-to-day operation of the Accounts team within the Embassy’s Corporate Services and more widely within the Corporate Services operation including working with colleagues in Pretoria and Manila on several finance processes;
Gathering and providing information for budget forecasting and planning.
Roles and responsibilities:
The main duties include:
Finance
Oversee the approval of payment batches for the weekly payment of invoices to meet monthly KPIs
Oversee preparation of tax reports for the Ethiopian Revenue and Customs Authority
Responsibility for Financial and Prism (FCO financial accounting system) compliance in line with Government best practice, FCO  Finance and Prism Performance Measures
Ensure relevant FCO Finance and Prism Compliance Indicators are met and the indicators remain green.
Assist with the implementation of changes to cross-government financial policies and procedures to continually improve the efficiency of the financial/accounting operation
Ensure essential Prism procurement housekeeping is carried out and accruals are effectively managed within the procurement process.
Coordination of periodic fixed asset verification exercises
Work closely with the Deputy Head of Corporate Services - Admin  on annual budgets and forecasts, monthly budget amendments and forecasting;
Preparation of all the annual cash and bank funding profile in different currencies and monitor bank balances to ensure adequate funding
Support on annual pay reviews and financial analysis of pay proposals
Assist in the preparation and compilation of the Medium Term Financial Plan, including all services, staff pay and rents
Ensure  compliance with FCO accounting procedures and FCO and correct charging of other government departments;
Maintain responsibility for the management and control of cash payments, and correct records of local USD and Ethiopian Birr cash transactions.
Oversee the raising of invoices for staff debts, manual invoices and the preparation of journals to correct mischargings
Follow up on refund of staff advances, travel advances and payment of debit memos to ensure swift payment and reconciliation
 
Management
Overall responsibility of the work of the Accounts team, including line management of 3 Accounts staff;
Liaison with Hubs in South Africa and the Philippines on invoices, charging, bank reconciliations, payment queries and any other issues;
Providing resilience cover during absences as necessary for the other Corporate Services team members.
Resources managed (staff and expenditure):
Line manage 3 staff.



Essential qualifications, skills and experience  


Bachelors degree in Accounting or Finance;
Minimum 4 Years Finance or Accounting experience;
Excellent IT skills (advanced knowledge of Microsoft Excel, Word and Outlook is essential);
Experience of staff management (the job holder will manage three staff members);
Good communication skills, attention to detail and initiative;
A flexible approach and good team working skills.
 
 
 
 



Required competencies  

Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace


Application deadline  

8 March 2018


Grade  

B3 (L)


Type of Position  

Permanent


Working hours per week  

36


Region  

Africa


Country/Territory  

Ethiopia


Location (City)  

Addis Ababa


Type of Post  

British Embassy


Starting monthly salary ()  

ETB 36,634 gross


Start Date  

1 April 2018


Other benefits and conditions of employment  


Learning and development opportunities :
 1.Prism/OBIEE/Hyperion training
2. Budget management
3. Managing people



Additional information  


Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British Embassy will never request any payment or fees to apply for a position.
Employees recruited locally by the British Embassy in Addis Ababa are subject to Terms and Conditions of Service according to local employment law in Ethiopia.
All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. 
The responsibility lies on the successful candidate to;
Obtain the relevant permit
Pay the fees for the permit
Make arrangements to relocate
Meet the costs to relocation
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note:  Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
Reference checking and security clearances will be conducted on successful candidates.