Addis Ababa Abays Trading PLC Required: #2 Place of work:  for head office (Addis Ababa)Summary of Role and ResponsibilitiesThe Finance & Administration Officer will be responsible for all financial and administrative matters of the company and will report to and work closely with, the company management team. Besides, the Finance & Administration Officer will partner with the General Manager, to develop and strengthen strategies relating to finance across the organization. The Finance & Administration Officer shall at all time act in accordance with company law and current country policies. The responsibilities of the Finance & Administration Officer will includeFinance ManagementOverall responsibility for all aspects of financial management and control.Effective financial reporting for the company, in a timely, accurate, relevant manner.Maintaining accounts general ledgers and processing monthly payroll.Management of cash flow and preparation of monthly cash flow projections.Preparation of quarterly management accounts for the management, statements analysisPreparation of annual accounts to trial balance stage, and liaising with external auditor.Preparation of annual budgets for submission to General Manager Office.Management of Accounts Payable & Accounts Receivable as per the requirements.Maintaining Fixed Asset registration and liaising with banks for all finance matters.Management of the organization’s insurance policy.Companies Registration Office compliance, Revenue compliance.AdministrationGeneral office administration, staff development, implementation of relevant financial policies and procedures, in consultation with the General Manager,Treasurer and the AuditEnsuring confidentiality and professional integrity is upheld at all times.Being flexible, adaptable and available to take on other tasks or duties as requested by the General Manager.Creating employee files, arranging their documents as per the requirementsIdentifying manpower’s gap, preparing job descriptions and posting vacancyAnswering employee questions with discussing concerned organsProcessing incoming mail from immediate supervisor/work teamCreating and distributing documents for concerned organsServing as a point of contact with benefit vendors/administratorsMaintaining employee data on computer system by updating and entering dataSetting appointments and arranging meetings for the companyMaintaining calendars of HR management teamCompiling reports and spreadsheets and preparing spreadsheetsProcessing payroll, by ensuring vacation & sick time are tracked in the systemFacilitating resolutions to any payroll errorsParticipating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for paymentAssisting concerned body’s on logistics, trials, costing, recruitment & security administrationRecruitment/New Hire ProcessParticipating in recruitment effortsPosting job ads and organizing resumes and job applicationsScheduling job interviews and assisting in interview processCollecting employment and tax informationEnsuring background and reference checks are completedPreparing new employee filesOverseeing the completion of compensation and benefit documentationOrienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)Conducting benefit enrollment processAdministering new employment assessmentsServing as a point person for all new employee questionsRecord MaintenanceMaintaining current HR files and databasesUpdating and maintaining employee benefits, employment status, and similar recordsMaintaining records related to grievances, performance reviews, and disciplinary actionsPerforming file audits to ensure that all required employee documentation is collected and maintainedPerforming payroll/benefit-related reconciliationsPerforming payroll and benefits audits and recommending any correction actionCompleting termination paperwork and assisting with exist interviewsQualities of Competent HR AssistantsMust be adept at problem-solving, including being able to identify issues and resolve programs in a timely mannerMust possess strong interpersonal skillsMust be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetingsMust be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze informationMust be able to prioritize and plan work activities as to use time efficientlyMust be organized, accurate, thorough, and able to monitor work for qualityMust be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback