South Omo Turmi, SNNPR
PACT Ethiopia
JOB SUMMARY The Driver is responsible for driving assigned vehicles to transport Pact personnel and goods. She/he takes care of the passengers, the property in his/her custody and ensures that the vehicle is insured and properly maintained. She/he also helps with supporting logistical coordination for field activities and makes cash disbursements to support field activities and other activities at South Omo, Turmi office. She/he also supports the finance unit in collection of receipts, transfer of payment, bank advice and other similar assignments with Bank. She/he also reports accidents immediately to the supervisor.SPECIFIC FUNCTIONS AND RESPONSIBILITIES: Responsibility #1 Transporting persons and goods Drives assigned vehicles for transporting authorized personnel, delivery and collection of mails, documents and othersLog official trips as per the Pact’s rules, including daily mileage, fuel consumption;Ensure vehicle is insuredEnsures that her/his license is renewedPerforms miscellaneous errandsPicks up or meets persons according to appointment request or scheduleUndertakes field trips transporting staff and visitorsMeets and assists staff/ visitors on arrival and departures at airports as assigned.Make sure that external people assigned to be transported with Pact vehicle for project activates sign Transport Service request formMake sure and collect the required information ahead of field trips to ensure safety and security of the journey in consultation with immediate supervisorPrepare pay sheets and make sure it is approved to make settlements of the advance.Collects customer feedback after completion and delivery of services to ensure customer satisfaction and report the feedback to immediate supervisor Before departure, make sure and be aware the objective and schedule of the field assignment to deliver effective and efficient transport service.Ensure efficient movements of goods or supplies as per the objective of the program and its schedule.Responsibility #2 Maintenance of vehiclesResponsible for the day-to-day maintenance of the car, checks oil, water, brakes, tiresTakes responsibility for the safety of the vehicle assigned tools and accessoriesEnsures that the vehicle is kept clean and usable at all timesFollows up maintenance need of the vehicle and promptly reports back to immediate supervisorMakes sure that he/she drives with in the speed limits set by Pact and according to traffic regulationsObserves the host country’s traffic regulationsMakes sure to wear seat belt and always asks and make sure that his/her passengers wear seat beltEnsures that vehicle is equipped with First Aid Kit & fire extinguishers and capable to provide first aid servicesMake sure that vehicle is maintained and repaired as per the request and write satisfaction note after the maintenance service completed. Ensures validity of his/her driving licensePerforms minor repairs and ensures the safety of the car at all times.Assist the logistic activities of the office.Responsibility #3 Field Logistical SupportBack stops and works closely with the procurement unit to support logistical arrangement of activitiesEnsure that vehicle is available and appropriately packed for all field trips.Assists in loading and unloading of all logistical equipment and passenger luggage.Ensures orderly arrangement and proper handling and care of all items being transported, during transport, loading and unloading.Supports arranging logistical requirements for workshops in town or field as necessary.Works closely with procurement and storekeeper to support purchases processes.Picks up all necessary material for project activities and office operations.Assist in handling and effecting perdiem at field workshops, meetings and, especially at field sites away from office.Support video and photo documentation of various activities as required.Participate in filed program as part of wider team and proactively engaged in field assignments Work closely with immediate supervisor on current security updates to secure all passengers and properties from risk.Follow Pact’s security policy and procedure which includes incident reports and move staff to sage place as per the guidelines.Responsibility #4 Financial support, Cash collection and Payments: Works closely with finance unit and handles bank deposits, payment transfer and collection of advice on timely manner.Handle cash transfer letter and timely collection of documentsFacilitate various payments as per the instruction of immediate supervisor    Responsibility #5 Reporting Report accidents timely to her/his supervisor and to nearby Police station Submits log sheets and activity sheets monthly to supervisor Collect and submits police/traffic report on traffic accidents to supervisor Report any accidents using standard incident reporting format within 24 hrs to supervisor.Make sure that the accidents are reported to Insurance Company in consultation with supervisor.Work closely with immediate supervisor to make sure that the insurance process is properly finalized as per the policy requirement.Responsibility #6 ReportingCollects and delivers postages and documents from/to post office and various offices regularlyPerforms other duties as assigned.CONTACTS/KEY RELATIONSHIPS:The incumbent is required to collaborate and work with all travellers.  WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED. The position is based in South Omo, TurmiREPORTS TO: Project CoordinatorSUPERVISES: None