Coordination Office, Addis Ababa
MÉDECINS DU MONDE -FRANCE
Médecins du Monde or Doctors of the World, is an international humanitarian organization which provides emergency and long-term medical care to the world's most vulnerable people. Médecins du Monde (MDM) is operating in Ethiopia since 1986 in different types of health projects. MDM–France invites qualified candidates to apply for the following position: Duty station:  Ethiopia, Addis Ababa Coordination Office Starting date:  Immediately /ASAP Employment Term: 12 Months with possibility of extension Basic Salary: 80870.00 Reported to: General Coordinator Job Summary Under the supervision of the General Coordinator, Logistic Coordinator is part of the senior management team and is the head of logistic support services, responsible for providing leadership to the logistic department in developing and implementing the logistic strategy of the mission and ensuring overall availability of goods and services to support programmatic interventions and ensures accountability, transparency, and compliance to internal and external regulations. Essential duties and responsibilities. Coordination Define and implement the logistics tools required to achieve the general objectivesDefine and implement the logistics processes and procedures Assist the field teams in scheduling all logistics activitiesProvide input on logistics matters to the coordination team Ensure that the monthly logistics reporting documents and forms are timely sent to HQResponsible for communicating proactively Ensure periodic and on-need base visits to the field offices and project areas. Procurement, supply chain & asset management Oversee the full scope of the supply chain management Identify and setup the most efficient supply chain for medical equipment and drugsClarify and manage drugs import processesLiaise with HQ purchasing department for international procurement by providing optimal upstream communicationConduct a market assessment Maintain and reinforce local supplier relationshipsEnsure systems to mitigate risks from corruption, fraud and mismanagementOversee the general fleet management processesMaintain a continuously updated equipment list for the mission Team management Responsible for maintaining adequate human resource for the logistics department Ensure recruitment, induction and capacity buildingResponsible for the functional management of specified logistics staff Ensures smooth and timely communicationResponsible to ensure awareness of, and compliance with, logistics systems, MdM and donor proceduresBrief and debrief staff on logistical and technical aspects of the mission Safety and Security Participate in development, review, implementation, dissemination and monitoring of MdM's safety and security measures in-countryImmediately report any safety/security incidents to the security focal pointParticipate in the identification and selection of premisesDefine and ensure the minimum security and safety standards for each premise (guesthouse, offices, warehouse, health facilities, etc.) Meetings, Representation and Reporting Represent MdM and network with other organizations and coordination forumsAttend national logistics and/or security related external meetingsConsolidate logistics reporting (assets, fleet, premises etc.) and prepare monthly logistics report Support to Program Activities Perform the role of technical advisor at country levelResponsible for the appropriate selection, installation, use and maintenance of equipment across the following technical disciplines: Information Technology, Communications, Mechanics, Energy & Electricity, Cold Chain etc.Manage and supervise the rehabilitation of the health facilities (including waste management and infrastructure) according to program needsTake part in any project needs assessment as requiredDevelop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses as needed

Abala, Afar
Mercy Corps Ethiopia
About Mercy Corps Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps has been present in Ethiopia since 2004 working to drive bold and transformative ideas, working closely with government, the private sector and civil society actors to build a more resilient country, ensuring that programs are responsive to and influenced by participants and stakeholders. With the launch of Mercy Corps Global Strategy, Pathway to Possibility, the country office is poised to operationalize its three-year strategy with a vision to enhance the resilience of climate- and conflict-affected communities through market systems development for improved livelihoods, access to food, and safe and clean water to thrive in the face of crises. In Ethiopia, our strategy focuses in the four outcome areas: 1) Economically marginalized populations have improved and diversified livelihoods, income, and assets; 2) Pastoralists, farmers, and households have access to sustainably produced, safe, nutritious food; 3) Social cohesion and inclusive governance processes are built in crisis-affected communities; and 4) People have equitable, sustained access to clean water and sanitation for domestic and productive use. Currently, we operate in six regional states – Afar, Gambella, Oromia, Somali, Amhara and South Ethiopia. Working with a diverse base of donors that includes United States Agency for International Development (USAID), European Union, GAC, Hilton Foundation, United Nations (UN), JOA, Sweden, EKN, and other foundations, Mercy Corps Ethiopia empowers people to recover from crisis, build better lives and transform their communities for good.  Position Title:  Driver  Duty Station: Afar,Abala  Open Position:  1 Program / Department SummaryThe Driver will work within the Operations department, committed to provide reliable and compliant support to program activities to achieve efficient service to program participant. General Position Summary  The driver will provide safe, transport services for MC program in Dollo and support staff in the described AOR (Area of Responsibility). The driver will adhere to all traffic and MC safety rules and follow the transport guidelines required by the MC transport department.  Essential Job Responsibilities ·       Operate MC vehicles as assigned by supervisor. ·       Maintain vehicle log-sheets in accordance with MC policies/regulations. ·       Check the vehicle conditions after each trip/routinely – report needs and problems to transport management. ·       Adhere to all safety and communication protocols as advised by Mercy Corps and supervisor. ·       Responsible for the safekeeping of all vehicle equipment, tools, first aid kits, spares etc.; ·       Keep the vehicle ready, clean and on standby – ready for use always. ·       Assist, as required, with logistics in the office and guesthouse daily workloads. ·       Cooperate and be of assistance to staff and visitors – assist in troubleshooting potential problems during daily business. ·       Report all maintenance needs of the vehicle to transport management on a regular basis. ·       Undertake field assignments as assigned. ·       Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals. ·       Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation. ·       Other duties as assigned. GEDSI (GENDER, EQUALITY, DIVERSITY AND SOCIAL INCLUSION)  •        Understand and aware GDI related priorities of the country office and contribute for the realization of priorities (continually work to understand and be aware of the gender diversity and inclusion priorities of the country office and contribute in the execution)  •        Promote gender equal and inclusive workplace culture in a day-to-day interaction with a team member, partners, and program participants. Security  •        Ensure compliance with security procedures and policies as determined by country leadership. •        Proactively ensure that team members operate in a secure environment and are aware of policies. Organizational Learning   •     As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.  Accountability to Beneficiaries  •        Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects. •        Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues. Safeguarding & Ethics Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

Dollo Ado, Somali
Mercy Corps Ethiopia
About Mercy Corps Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions. into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps has been operating in Ethiopia since 2004, working in rural, peri-urban and urban areas in five regional states - Somali, Oromia, Afar, Southern Nations Nationalities and Peoples, Amhara - and the capital city of Addis Ababa. We engage in both development and humanitarian work, and seek to integrate approaches, programs and geographies as much as possible.  Our partners include government, academic institutions, development and private sector actors, civil societies and communities. Program / Department Summary  The Driver will work within the logistics department of Operational Support structure, committed to provide reliable and compliant support to program activities in order to achieve efficient service to program beneficiaries. General Position Summary  The driver will provide safe, transport services for Mercy Corps program and support staff in the described AOR (Area of Responsibility). The driver will adhere to all traffic and MC safety rules and follow the transport guidelines required by the MC transport department. Essential Job Responsibilities  Strategy & Vision Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed. Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development. Develop and organize activities to secure resources for programs and convince stakeholders to provide support.  Responsibilities ESSENTIAL JOB FUNCTIONS: Operate MC vehicles as assigned by supervisor.Maintain vehicle log-sheets in accordance with MC policies/regulations.Check the vehicle conditions after each trip/routinely – report needs and problems to transport management.Adhere to all safety and communication protocols as advised by Mercy Corps and supervisor.Responsible for the safekeeping of all vehicle equipment, tools, first aid kits, spares etc.Keep the vehicle ready, clean and on standby – ready for use at all times.Assist, as required, with logistics in the office and guesthouse daily workloads.Cooperate and be of assistance to staff and visitors – assist in troubleshooting potential problems during daily business.Report all maintenance needs of the vehicle to transport management on a regular basis.Undertake field assignments as assigned.Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals.Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation.Other duties as assigned. Finance & Compliance Management Ensure compliance with donor and Mercy Corps regulations related to emergency programming.Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.  Influence & Representation Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.Communicate effectively to ensure overall project targets and donor obligations are met.Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and  GEDSI (GENDER, EQUALITY, DIVERSITY AND SOCIAL INCLUSION) Understand and aware GDI related priorities of the country office and contribute for the realization of priorities (continually work to understand and be aware of the gender diversity and inclusion priorities of the country office and contribute in the execution) Promote gender equal and inclusive workplace culture in a day-to-day interaction with a team member, partners and program participants.  Security Ensure compliance with security procedures and policies as determined by country leadership.Proactively ensure that team members operate in a secure environment and are aware of policies. Organizational Learning  As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves. Accountability to Beneficiaries Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues. SUPERVISORY RESPONSIBILITY: None REPORTS DIRECTLY TO:        Area operation officer     WORKS DIRECTLY WITH:      Program and Support StaffDo This

Addis Ababa, Addis Ababa
GOAL Ethiopia
JOB OPPORTUNITY  Internal/External/ Reference No:   REC/  78  /23 Job title:            Senior Safety and Access Officer Location:           Addis Ababa with frequent field visit    Reports to: Safety and Access Advisor however, a dotted line will be maintained in reporting logistics matters to the SD. Further the SAO will work with the Regional Security Advisor / Global Security Advisor in conjunction with the CD on technical security matters and will keep the RSA abreast of major security incidents or developments. Number of Posts 01(One) Closing date:    September 02, 2023  About GOALGOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.GOAL is a non-for-profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS. We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors. About the Position: The Senior Safety and Access Officer role has four primary objectives: To inform and advise senior management team in Addis Ababa and in the field on safety and security related issues and ensure that they are kept informed of all security developments and can take appropriate action when required. To ensure that appropriate systems and procedures are in place to maximize the safety and security of all GOAL staff, property and that these systems and procedures are always adhered to. To work with programme managers at all levels to ensure that safety and security is mainstreamed into all areas of programming, planning and operations. To assist the logistics team in providing security information and updates on road access/movement to GOAL areas of operation as required. .KEY AREAS OF ACCOUNTABILITY/DUTIES Access Coordination:·         Attend security coordination meetings and report to the Country Director on relevant information.·         Develop contacts and information gathering systems amongst UN, NGOs, INGO’s, government agencies and embassies and share security information with them on a regular basis.·         Liaise with external security actors to ensure the safety and security of GOAL staff and property. ·         Serve as the primary focal point for all access and safety related matters. Security documentation:·         Produce weekly security reports for the Country SMT that review any incidents in GOAL sites, summarize relevant external Sitrep, and analyse security/social/political/economic information from the wider range of information sources available that may impact the operation of GOAL's programmes in Ethiopia. ·         Ensure that all incidents are reported, analysed and actions taken where necessary and registered in the incident tracking system.·         Maintain an Emergency Contact database with updated contact information for all staff.·         In coordination with the RSA ensure that the Country and Field Safety Security and Evacuation Plans (SSEP) and relevant Annexes are reviewed and updated on a regular basis. ·         In coordination with the RSA ensure that the Country and Field Safety Security and Evacuation Plans (SSEP) and relevant Annexes are reviewed and updated on a regular basis.·         In coordination with the RSA ensure that all Standard Operating Procedures (SOPs) relating to safety and security are reviewed and updated on a regular basis.·         With the Country SMT, RSA and GSA develop contingency plans, ensuring that staff understand their roles in an emergency and that GOAL has the resources to carry out the contingency plans.·         Keep current and provide all staff with Constant Companion Cards, ensuring that the contact information on the card is up to date.·         Ensure that all GOAL staff have valid GOAL Identification and that staff leaving GOAL hand in their ID as part of the clearance process.·         Ensure the Incident Management system is completed and up to date.  Health and Safety:·         With the appropriate health staff and SD ensure that all offices and GOAL accommodation have fully stocked, up to date First Aid and PEP kits.·         Ensure that appropriate fire safety equipment is in place in offices, compounds, and vehicles and warrant that staff are aware of what to do in the event of a fire.·         Liaise with the Transport Manager/Logs Head /SD to ensure that all vehicles have the necessary safety and security equipment.·         Ensure that hibernation kits are present in all compounds and review contents on a regular basis to ensure that nothing has expired.·         Develop security phone trees and maintain the GOAL warden system at both Addis Ababa and field offices guesthouses.·         In coordination with the RSA / GSA update the security induction materials on a regular basis and provide inductions to all new staff. Capacity Development Training and Security Risk Management: ·         In coordination with the Senior Management Team, develop and implement quarterly training plans for all staff, focused on safety awareness and skill sets·         Ensure that GOAL guards are adequately trained and are performing their duties in a professional manner.·         Ensure drivers are trained on safe driving and basic First Aid; followed with refresher trainings Act as a security focal and maintain liaison with UNDSS and FSOs in the regions. Maintain HINGO security group and conduct and chair monthly meeting for the group. Arrange training/workshop for the security focal from the HINGO member organization  Others:·         Undertake regular threat assessments and risk analysis. ·         Ensure that all GOAL staff have a high awareness of the safety and security risks they face while working in Ethiopia and that they take all necessary steps to minimize the risks they face or to mitigate the impact of a safety or security event occurring.·         Make sure that there is a balance between acceptance and protect security strategies. ·         Regularly conduct field visits to assess the field sites compliance with safety and security procedure. ·         Ensure vehicle and personnel tracking systems are appropriate, fully resourced, and operational·         Monitor the correct functioning and physical presence of security relevant communications equipment; mobile phones satellite phones HF/VHFs including batteries and check registration documentation as required. ·         Monitor the driver and guards pool adherence to security related issues SOPs and SMT decisions in close coordination with the logistics department and management team

Semera, Afar
ALIGHT
Hello Hello! Alight is recruiting an Area Manager to be based in Semera, Afar Regional office. You’re interested in joining us? Welcome, we’re happy you’re here! If you join us, you will find… A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us. A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. Alight (formerly American Refugee Committee) is an international non-profit organization with its headquarters located in the United States. Alight has provided humanitarian assistance to millions of beneficiaries in 29 countries over the past 40 years, currently reaching over 10 million refugees, IDPs, and disaster-affected communities in 17 countries around the world, helping people regain control of their lives after conflict and natural disasters. Alight maintains full-fledged humanitarian programs in Africa, Asia, and Americas. Alight focuses on lifesaving humanitarian interventions as well as recovery and resilience building programs designed to create lasting positive change in the lives of vulnerable people. Alight works closely with displaced persons, returnees, refugees, and communities affected by natural and man-made disasters, providing a range of integrated assistance including primary and curative health care, water and sanitation, protection services, restoration of strategic health and water infrastructure, dignified housing for returning refugees, and sustainable job creation. Alight has also built strong relationships with development partners, agencies, as well as federal and local governments to approach challenges in an inclusive and holistic manner and come up with innovative solutions that best fits the local context. The overall objective of ALIGHT Ethiopia program is to provide  multisectoral life-saving assistance to the IDPs, drought  and conflict affected regions through Protection (CP and GBV), WASH, Livelihood, Health and Nutrition interventions; enable them respond to recurring emergencies, help them build resiliency of communities through strengthening of existing social services such as health, water facilities/structures and support creation of durable solutions for IDPs and conflict affected communities through a set of integrated activities.PRIMARY PURPOSE OF THE POSITION: Under the supervision of the Program Coordinator, and in collaboration with Sector Technical Coordinators, the Area Manager is responsible for managing all Alight Afar Program activities. The Area Manager contributes to and leads in the management of Program and operations in the region. S/he is responsible for high quality, effective and accountable program design, and delivery. MAJOR/KEY RESPONSIBILITIES AREA PROGRAM DEVELOPMENT In collaboration with Program Coordinator and technical teams, the Area manager will lead need assessments, development of Concept Notes, and local resource mobilization for the region. S/he will also contribute to resource mobilization, development of Concept Notes, proposals, annual response plans, Fund raising strategy, strategic Plans, etc. of Alight Ethiopia Country Program.Support program teams and the Grants Officer in coordinating and writing new project proposals. AREA PROGRAM MANAGEMENTThe Area Manager is responsible for coordinating and overseeing projects/program implementation. In line with local laws, donor requirements, and Alight policies (ensuring adherence to logistic, human resources, administration, and security procedures), as well as providing operational support to the programs.This person will provide support to Project Managers of the area of intervention in project planning and implementation. The role includes:Facilitate and support PMs in the implementation of projects and monitoring of activities implemented, in coordination with the Program Coordinators and with the assistance of technical advisors and operational support staff.Ensure that partnership projects and reports are delivered according to Alight and donor contractual requirements, within the agreed timescale and budget in collaboration with the sector Coordinators.Work with the Country Representative and Program Coordinators to support the development of Alight’s overall program strategy, including a master budget.S/he will coordinate day-to-day activities of Alight programs in the region.Support the Project Mangers in tracking budget spending and support the preparation of financial reports. OFFICE MANAGEMENT, ADMINISTRATION AND FINANCE In coordination with the Deputy Directors, take overall responsibility for managing the offices, the guesthouse, and the warehouse, ensuring efficient application of Alight’s policies, procedures, and administrative systems.Ensure that existing schemes of delegation, finance guidelines and related administrative procedures are adhered to and that grant finances are kept in a good state.Ensure proper archiving of the relevant documentation, implementing Alight archiving methodology in coordination with the Country Representatives. LOGISTICS, SUPPLY CHAIN AND ICT SUPPORTCoordinating the Logistic activities in support to all field activities, in coordination with the Logistics Manager.Ensuring:efficient application of Logistic policies, procedures, tools, and systems at area level.good planning and implementation of procurement.quality warehousing and support distributions in the field, in coordination with the Logistics Manager and the project staff.in coordination with the Logistics Manager, that Logistic and ICT equipment and systems run well for an effective program delivery: vehicle fleet, computers, offices equipment, internet equipment, communication, and security equipment, etc.: COORDINATION AND REPRESENTATION The Area Manager represents the organization at the local and regional level. The role includes: Represent ALIGHT in general meetings, including with humanitarian actors, local authorities, protocol meetings, security meetings, as well as sector program meetings in coordination with the Program Coordinators and the Project Managers.Manage the visits of donor representatives, HQ visitors and other stakeholders whenever requested.Report on specific incidents, trends or contextual events occurring in the region to the Program Coordinators.Analyze periodically the regional context in terms of risks and opportunities. SECURITY MANAGEMENT In cooperation with the Security Focal Point, the Area Manager ensures that optimal security management procedures and practices are in place. The role includes:  Ensure security guidelines are updated and adhered to and that all new staff and visitors receive appropriate security briefings.Continually monitor the security situation and adapts staff safety procedures accordingly.Ensure that appropriate and timely measures are put in place to reduce risks and threats to ALIGHT staff, assets, operation, and beneficiaries.Ensure that security incidents are duly reported, and information is effectively collected and exchanged with staff and other organizations.Comply with all relevant ALIGHT policies and procedures with respect to health and safety, equal opportunities, and other relevant policies.The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties assigned by supervisor within reasonableness of their level of skills and experience. STAFF MANAGEMENT Provide leadership to the Alight field offices ensuring strong team spirit, positive and participatory working environment, effective communication and strong assistance to programs and support.Ensure the appropriate staffing of the offices, planning and implementing specific actions to recruit, manage and motivate staff.Ensure that directly managed staff have clearly defined objectives, understand their responsibilities, and receive meaningful feedback on their performance.For non-line managed staff, provide support, and advise in supervision, guidance, coordination, and monitoring for project technical staff, ensuring clarity over project plans and priorities and encouraging effective teamwork.Comply with relevant Organizational standard procedures and policies with respect to HR Management.

Hawassa, Sidama
People In Need - PIN
Logistics Officer - is responsible for implementation of all Logistics and effective delivery of Logistics services and administration in support of PIN Ethiopia’s emergency programs. S/he applies Logistics policies, rules and regulations, maintains transparent logistics processes and ensures correct implementation and administration of the logistics documentation. S/he conducts field visits in order to provide support with logistic processes implementation. Due to the fast pace of emergency programs, this position requires someone highly motivated with an ability to work quickly and multitask.   This position is directly supervised by the Logistics Unit Coordinator and working closely with the Head of Emergencies and other senior emergency program staff.   Logistics Officer – Duties and Responsibilities Prepare monthly float request for logistic related costs for Hawassa office Ensure the refilling of fuel for all Vehicles on every Friday or based on the need; fuel for generator and avail proper log sheet Monitor the fleet expenditure; report the log data base and share it to logistic manager Ensure the functionality of weekly fleet management plan in collaboration with the Fleet Officer In collaboration with Fleet Officer, prepare a car services plan; keep/register all vehicle spare parts include vehicle tires and the store properly   Strengthen proper log book management, services record etc Ensure all drivers signed Liability of Assets for the vehicles, driver acknowledgement and archive in their personal file Supervise Hawassa Drivers, cleaner, cook and guards Coordinate with Fleet officer on renewal and claims concerning all kinds of a local insurance and vehicle annual technical inspection Supervise and monitoring the rental car movement, refill fuels, monitor log sheet Responsible for monitoring and facilitating water tracking as per guideline  Procurement In collaboration with procurement team, ensure materials are procured and delivered on time As per PIN procurement manual, project procure materials with the value not more than 5000 birr at Hawassa town and avail on time Up on the approval of procurement manager, procure (collect proforma, open with the committee and prepare evaluation) materials more than 5000 birr at Hawassa town as per PIN procurement manual Procure all the necessary office related materials as per PIN procurement manual and avail on time Prepare Good Receiving Note (GRN) and Store Issue Voucher (SIV) whenever procurement occur. Security Follow Vehicles movement in Hawassa or out of the location and update to the logistic coordinator Responsible for in the management including refilling of fire extinguish and first aid kits for the office, vehicles and guesthouses in Hawassa. Update and avail security stickers and contact address for each offices and vehicles Contribute area related information for revising of security related guidelines (Medical plan, SOP, RAM) for the country program and actively participate the adherence to security guidelines Monitor and proper use of communication channels including GPS and Thuraya  Active gathering of all relevant information, follow-up on security issues, trends and risks in the country in general and in the project locations especially Offices Management Maintenance-overall maintenance, repairs, cleanness and improvement of offices Coordinate with Logistics Coordinator in management of Hawassa office lease agreements, facilitate termination and handover Security and cleanliness- supervision of guards and cleaners and their duties Avail on time the necessary office stationary supplies Back-up power supply-supervision of generator and its operation including management of log sheet Organization and /or supervision of any office related services (internet connection, phone, electricity, water, fuel, office equipment (printer, photo copy machines, mobiles Thuraya etc.) Ensure all facilities in the office are available (like tea/coffee, water, stationery materials, cleanness, internet etc) Control attendance sheet and annual leave of staffs  Facilitate hotel booking, receiving phone calls, external/internal letters and address it to the concerned body Support program and other department in any of logistics and operations related need, in Coordination with the Logistics Coordinator Store/Inventory Management Ensure items are stored in the storage rooms as per PIN warehouse policies & stock guideline. Ensure all proper inventory documentation is in place. Make sure the storage rooms are secure at all time. Issue supplies to appropriate staff when requested/authorized. Keep up-to-date records of stock transactions posted on a store rooms’ bin cards consistently. Undertake the periodic physical count of stock and fixed assets in storehouses, and ensuring materials and supplies are available when needed. Prepare store rooms inventory report monthly. Maintain and manage inventory lists Undertake the classification and coding of stock based on PIN coding system Handing over supplies and fixed assets to users Prepare waybill with necessary information for all items dispatched from Hawassa office. Shipping & Postage to deliver materials, supplies and document as required Keeping, updating and reporting the record for the movement of supplies. Ensure proper documentation for waybill, good receiving notes, equipment issuance from, delivery report, store release, and other movement of PIN stocks as per PIN protocols. Prepare office equipment inventory every month. Asset management  Supervise Hawassa area warehousesConduct regular inventory in Hawassa office  Comply with PIN’s and Charites and Sociality Agency asset management and discard procedure Human Resource Arrange monthly attendance for Hawassa based staffs, and make sure it is signed, approved and submitted to HR department accordingly Collect Annual leave balance of Hawassa area staffs and submit to HR department on time Emergency Programs   Due to the quickly changing nature of emergency programs, the Emergency ELO must be prepared to support in the fast start-up, scale-up, transition, or shut down of emergency programs related to Logistics.    This will include the need for rapid Logistics process of emergency programs and the ability to respond quickly to all changes.    Close coordination with the other Logistics and other department team members for surge support will be required.  ACCOUNCOUNTABILITY AND SAFEGUARDING including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH) Carry out the duties in accordance with the PIN Code of Conduct and Key policies.Participate in training and awareness raising (CoC and KP, Safeguarding…).Implement Safeguarding measures throughout the project cycle including a risk analysis related to SEAH and Child protection for each project and develop a mitigation plan accordingly. Ensure that his/her team members attend training and awareness sessions and carry out the duties in accordance with PIN Code of Conduct and Key policies. Ensure that due diligence and/or capacity assessments of partners include an assessment of partners’ implementation of key safeguarding and risk policies/ procedure including the prevention of SEAH.   Create and maintain a fulfilling and protective environment.  Other: other assignments corresponding to actual needs of the project, program or mission up on the request of line manager/CMT member  General obligations and responsibilities The Employee is obligated not to purvey any information concerning any of PIN activities to outsiders (including former PIN employees, who may no more be informed about current process in PIN). PIN is a relief and development organization whose aim is to help and assist needy people. The Employee’s position within the institution requires contacts with outside; he or she therefore conveys a certain image of the PIN. PIN expects its Employees to behave in appropriate manners at all times and in all places. All members of staff should ensure their attitudes correspond to PIN principles, both during and after working hours. The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness. The Agreement of Liability of Assets has been signed separately. Benefit Standard work schedule of 40 hours per week from Monday to Friday Per diems for working and Accommodation outside of the duty office depending on the locationTransport Allowance Emergency allowance for the emergency program staffBank loan facilities20 days of paid annual and after 5 years of work an extra paid day for every yearExtra days of paid leaves for selected holidaysMedical insurance, including spouse and childrenAccident insurance for all injuries during work time based on the lawPension contribution of 11 % from PINPaternity leave of extra 2 paid days above the mandatory 3 days  Maternity leave according to the law and extra financial motherhood supportMonthly mobile phone hybrid tariffPIN supports fast career growth and internal mobility International environment with opportunities to learn from other PIN’s country  programsExtensive Capacity Building program, both internal and external trainings,       including the Induction trainingInternal online learning opportunities, such as access to PIN’s e-learning platform and webinars Annual staff retreat Friendly and fair work environment with small collective where everyone knows  each other

Addis Ababa, Addis Ababa
NRC (Norwegian Refugee Council)
Role and responsibilities To Keep up the office and guesthouse gardens look clean and attractive.  Generic responsibilities Maintain and grow the garden to ensure it meets specific requirements and expectations.Plant and nurture new trees, flowers, and various plants.Service all garden equipment and machinery.The availability of water in the dispenser changes with time.Lead the general services and property administration guidelines and procedures such as property admin, fuel and utilities management and maintenance, insurance, security, and cleaningRegularly inspect, repair, and replace all building sanitary components, mechanical plumbing lines, and fittings. Specific responsibilities Perform basic maintenance such as cutting the grass, emptying bins, managing weed control, and leaf raking.Work with hand tools and basic light machineries such as plant vehicles, and small diggers.Maintain a clean garden by clearing rubbish and litter from the garden and grounds.Does a variety of job-related duties as assign.Lead workspace arrangements for staff, configuring office and common areas, and organize furniture and other procurement, repairs and improvements as neededEnsure the proper management and regular maintenance of all office and guest house generator (i.e., checking fuel in the GH and office, following up, and taking note of any office and guest house maintenance required.)Participate in any emergency repairsFulfill any other related duties as may be requested.

Mekele, Tigray
MÉDECINS DU MONDE -FRANCE
Médecins du Monde or Doctors of the World, is an international humanitarian organization which provides emergency and long-term medical care to the world's most vulnerable people. Médecins du Monde (MDM) is operating in Ethiopia since 1986 in different types of health projects. MDM–France invites qualified candidates to apply for the following position: Duty station:  Mekele, Tigray Region Ethiopia  Starting date: Immediately /ASAP Employment Term: 3 Months with possibility of extension Basic Salary: 46,800.00 ETB Reported to:  Logistics Coordinator Job Summary The Logistics Manager is based in Addis with regular movement to the field, the logistics Manager will launch the setup of new MDM project in Tigray. Under the direct responsibility of the Field Coordinator and with the support of Logistics Coordinator in Addis Ababa, you will be responsible to design, organize and manage logistics flows (purchasing, procurement, supply, storage, shipping) for the opening, as well as to perform technical monitoring in relation to the needs of operational staff, optimizing the quality/service/cost ratio, while complying with the procedures in force. To hire, train, lead and manage a team, building cohesion and motivation. Essential duties and responsibilities. Management Recruiting, training, managing, and leading a team (writing job descriptions, written tests, interviews, induction, setting objectives, monitoring activities, managing leave, discipline, safety, training, skills management).Plan and monitor activities and implement corrective action where necessary.Advise, arbitrate, and support measures to be taken in the event of difficulties, malfunctions and/or incidents Logistics activities planning & follow-up Define the direction, objectives and action plans of the logistics department: assess achievements (achievements, strengths and weaknesses, operating methods, needs and expectations, etc.), determine and propose priorities and broad lines of action for the department.Provide advice on organizing logistics.Coordinate with other departments and participates in meetings in order to ensure smooth collaboration of all departments and the coherence of the activities developed in the project. Develop and monitor budgets allocated to the department.Establish and monitor logistics management indicators.Carry out specific studies in the field of activity and/or guide internal or subcontracted studiesControl conformity of processes relating to the specialist area, adapt and validate new processes and proceduresMonitor logistics products and services.Prepare activity reports every month, share it before the 5th of the months, and ensure that statistical data is regularly updated.Immediately inform the line manager and/or technical adviser of any information that has or could have an impact on the security of MDM staff and/or property. Supplies and Stocks Management Organizes supply chain system according to protocols and guidelines. Plans and performs purchases according to the activities, office and Guesthouse’s needs. Ensures that local purchases are done according to supply system and that quality and services provided respond to MDM standards. Ensures that administrative procedures related to supply are done according to protocols.Ensures that storage is done according to protocols.Ensures good preparation of packages and freight to be sent to the project.Liaises with the Logistics Cluster to ensure the transport of purchased goods to the project, as well as transporters if necessary.Provides logistical support to medical staffs to ensure adequate storing, packing and pharmacy management.Ensures that food for nutritional activities is stored and distributed according to needs and protocols.Ensures that regular physical counting is done and that all stock cards are updated upon arrival or when sending items. Fleet Management Set up vehicle rental contracts, respecting the purchase proceduresTrain the field logistics manager in the organization of movements, the daily monitoring of the vehicle fleet, the use of monitoring tools,Supervise the management of the vehicle fleet: maintenance, daily planning, administration (rental, insurance and documents).Ensure the availability of fuel for the project through contracts with fuel stations or supply through Logistics Cluster.Ensure that all MDM vehicles are equipped with the necessary functional safety equipment such as first aid kits, fire extinguishers and other equipment. Equipment and premises Ensure each MDM property has identification number in accordance with MDM procedures.Ensure the maintenance and the safety of all MDM equipment’s and properties (Offices, Guesthouses, vehicles, computers, printers, communication tools etc.) in the respect of MdM proceduresUpkeep the records of MDM equipment and identification material entrusted to each person in the team.Contract Maintenance suppliers for needed equipment such as IT equipment insuring the proper use of the service and the equipment.File and conserve documents of the logistic department (guidelines, purchase files, donation certificates, contracts with suppliers, manuals of instructions of MDM equipment, reports etc. CommunicationsEnsures that communication means within project have the required level and quality.Ensures that all the project staff has a permanent access to communication with the project base and, from the base to the capital for all security related issues.Ensures proper training on how to use communications equipment available in the project, i.e., satellite phones, computers, etc.Ensures that all phones’ numbers and email addresses are updated and available to all staff upon arrival.

Mekele, Tigray
MÉDECINS DU MONDE -FRANCE
Médecins du Monde or Doctors of the World, is an international humanitarian organization which provides emergency and long-term medical care to the world's most vulnerable people. Médecins du Monde (MDM) is operating in Ethiopia since 1986 in different types of health projects. MDM–France invites qualified candidates to apply for the following position: Duty station:  Mekele, Tigray Region Ethiopia  Starting date: Immediately /ASAP Employment Term: 3 Months with possibility of extension Basic Salary: 46,800.00 ETB Reported to:  Logistics Coordinator Job Summary The Logistics Manager is based in Addis with regular movement to the field, the logistics Manager will launch the setup of new MDM project in Tigray. Under the direct responsibility of the Field Coordinator and with the support of Logistics Coordinator in Addis Ababa, you will be responsible to design, organize and manage logistics flows (purchasing, procurement, supply, storage, shipping) for the opening, as well as to perform technical monitoring in relation to the needs of operational staff, optimizing the quality/service/cost ratio, while complying with the procedures in force. To hire, train, lead and manage a team, building cohesion and motivation. Essential duties and responsibilities. Management Recruiting, training, managing, and leading a team (writing job descriptions, written tests, interviews, induction, setting objectives, monitoring activities, managing leave, discipline, safety, training, skills management).Plan and monitor activities and implement corrective action where necessary.Advise, arbitrate, and support measures to be taken in the event of difficulties, malfunctions and/or incidents Logistics activities planning & follow-up Define the direction, objectives and action plans of the logistics department: assess achievements (achievements, strengths and weaknesses, operating methods, needs and expectations, etc.), determine and propose priorities and broad lines of action for the department.Provide advice on organizing logistics.Coordinate with other departments and participates in meetings in order to ensure smooth collaboration of all departments and the coherence of the activities developed in the project. Develop and monitor budgets allocated to the department.Establish and monitor logistics management indicators.Carry out specific studies in the field of activity and/or guide internal or subcontracted studiesControl conformity of processes relating to the specialist area, adapt and validate new processes and proceduresMonitor logistics products and services.Prepare activity reports every month, share it before the 5th of the months, and ensure that statistical data is regularly updated.Immediately inform the line manager and/or technical adviser of any information that has or could have an impact on the security of MDM staff and/or property. Supplies and Stocks Management Organizes supply chain system according to protocols and guidelines. Plans and performs purchases according to the activities, office and Guesthouse’s needs. Ensures that local purchases are done according to supply system and that quality and services provided respond to MDM standards. Ensures that administrative procedures related to supply are done according to protocols.Ensures that storage is done according to protocols.Ensures good preparation of packages and freight to be sent to the project.Liaises with the Logistics Cluster to ensure the transport of purchased goods to the project, as well as transporters if necessary.Provides logistical support to medical staffs to ensure adequate storing, packing and pharmacy management.Ensures that food for nutritional activities is stored and distributed according to needs and protocols.Ensures that regular physical counting is done and that all stock cards are updated upon arrival or when sending items. Fleet Management Set up vehicle rental contracts, respecting the purchase proceduresTrain the field logistics manager in the organization of movements, the daily monitoring of the vehicle fleet, the use of monitoring tools,Supervise the management of the vehicle fleet: maintenance, daily planning, administration (rental, insurance and documents).Ensure the availability of fuel for the project through contracts with fuel stations or supply through Logistics Cluster.Ensure that all MDM vehicles are equipped with the necessary functional safety equipment such as first aid kits, fire extinguishers and other equipment. Equipment and premises Ensure each MDM property has identification number in accordance with MDM procedures.Ensure the maintenance and the safety of all MDM equipment’s and properties (Offices, Guesthouses, vehicles, computers, printers, communication tools etc.) in the respect of MdM proceduresUpkeep the records of MDM equipment and identification material entrusted to each person in the team.Contract Maintenance suppliers for needed equipment such as IT equipment insuring the proper use of the service and the equipment.File and conserve documents of the logistic department (guidelines, purchase files, donation certificates, contracts with suppliers, manuals of instructions of MDM equipment, reports etc. CommunicationsEnsures that communication means within project have the required level and quality.Ensures that all the project staff has a permanent access to communication with the project base and, from the base to the capital for all security related issues.Ensures proper training on how to use communications equipment available in the project, i.e., satellite phones, computers, etc.Ensures that all phones’ numbers and email addresses are updated and available to all staff upon arrival.

Dolo Ado, Somali
Danish Refugee Council
Title: Support Serve Manager (Re Advertised) Location: Dolo Ado, Ethiopia Employment Category:  F2 Reporting To:  Area Manager Start of Contract & Duration: December 31, 2023 Posting date: February 24, 2023 Required Employee: 1 Salary: USD 1,445.00 to USD 1,757.00 based on you work experience and educational qualification.   INTRODUCTION The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.   OVERALL PURPOSE OF THE ROLE: The Support Services Manager will be responsible for the effective leadership and management of all support functions and ensures the smooth running of operations across the Somalia area in line with the DRC Operations Handbook and ensures close coordination with country office support services units in Addis Ababa.   RESPONSIBILITIES Reporting to the Area Manager, the Support Services Manager will manage the support functions of the area office and ensure compliance with DRC procedures and guidelines within the area. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to base operations.   Leadership, planning, and strategy Lead and manage the support service functions of Administration, Finance, Human Resources, and Supply Chain at area level Ensure that annual planning for area support services is done and deadlines / targets are met for support function deliverables Ensure continual coordination with country office to ensure country-wide consistency and adherence with DRC global and country requirements Ensure that project planning includes relevant support service requirements (such as lead times and appropriate budgets) and the Government of Ethiopia’s 70/30 budget requirement Ensure that resource mobilisation is realistic and meets the needs of support functions, by using the operations budget to input to donor proposals Ensure that support services are fit for purpose to meet programme needs and provide a supportive focal point to enable interventions and operations Be the support services focal point for the compliance self-check, risk register, internal audit and results contract   HR support Ensure that Human Resources processes for senior staff is supported and enabled Ensure monthly reports and produced and that targets are met by the department and provide a link to the HR coordination unit in Addis Ensure that quarterly tasks are completed on time (such as staff induction, Code of Conduct training and leave planning) Ensure that annual HR tasks are completed as per the Operations Handbook (e.g., Performance & Development Reviews) Streamline HR responses across departments (e.g., support on organogram development) Ensure the HR team fulfils daily tasks, such as recruitment, contract renewal/ amendments, timesheet submission and leave tracking   Administration support Ensure overall administration of the Dolo Ado area office and sub-office locations is enabled and fit for purpose Ensure administrative tasks are carried out in accordance with the area office needs and staff are consulted on their needs and requirements for smooth functioning of the programme Oversee the team to ensure follow up on routine tasks are carried out (guesthouse supplies, visa applications, phone credit purchase, utilities bill payments, rental and lease agreements)   Logistics and procurement support Ensure procurement procedures are followed while being the focal point for tenders together with the coordination unit (including being a committee member for most major tenders) Closely follow department KPIs and ensure that monthly report submissions are timely and of high quality Ensure programme supply chain planning is supported, including assisting with the development of procurement plans and attending grant kick off meetings Work with the Supply Chain TL to ensure each of the sub departments (procurement, fleet, assets, warehouse and IT) have targets and are meeting them, in line with Operation Handbook procedures   Finance Support the Area Manager in all aspects of financial planning, execution, monitoring, and compliance Primary budget planner and secondary budget holder for all support service lines Responsible for budget monitoring and forecasting for support service budgets Work with senior managers to monitor budget of all grants, holding bi-weekly budget follow up meetings Providing detailed analysis on budget variances to the AM and HOSS Work with finance to ensure programme teams clearly understand compliance requirements Conduct regular spot checks and provide feedback to Area Manager and programme managers / team leaders on areas in need of improvement Ensure that monthly finance tasks are completed (payroll, SOS, PIT, cashbooks and cash forecasts) and in line with Operations Handbook procedures Ensure that key annual finance tasks are completed according to schedule (such as annual reports, online platform reports, etc)   All DRC roles require the post-holder to master DRC’s core competencies: Striving for excellence: You focus on reaching results while ensuring an efficient process.   Collaborating: You involve relevant parties and encourage feedback.   Taking the lead: You take ownership and initiative while aiming for innovation.   Communicating: You listen and speak effectively and honestly. Demonstrating integrity: You act in line with our vision and values.