Addis Ababa,
Dan Church Aid
Dan Church Aid (DCA) is a legally registered international NGO (Charities and Societies Agency Certificate # 1083) engaged in development and humanitarian assistance to poor rural people in Ethiopia in partnership with Ethiopian NGOs and civil society organizations. Currently DCA works in four regions in Ethiopia , Amhara, Oromia, Gambella and Afar. DCA’s area of works includes humanitarian response, food security and livelihood, Gender and Capacity building, and resilience building of vulnerable communities.Dan Church Aid is implementing projects funded by Europe aid together with other partners in Afar region. DCA invites competent professionals to apply for Finance Officer Position at Addis officeVacancy Number: DCA-Eth-VA-013/18Position: Finance officerAccountable to: Finance ManagerTerms of Employment: Two years with a possibility of extension.Duty Station: Addis Ababa, with travel to project sitesSalary: DCA Ethiopia national staff salary scaleDeadline for Application: June 25, 2018Purpose of the position: Finance Officer is responsible to manage the day-to-day administration of the DCA Ethiopia’s Finance Department activities. Contribute for preparation of periodic financial report as per set deadlines, involve in budget preparation and modification. Contribute towards the design and maintenance of effective financial processes and procedures. Assist the field office finance team in ensuring smooth financial support is provided to the team.General areas of focus:Participation in the Finance Unit collective activities and follow-up of DCA and partner project finances achieved primarily through effective planning, monitoring, mentoring, sharing of skills and lessons learnt, capacity development and compliance with DCA donor’s standards. Understand grant management obligations and support program/project staff and FM timely and quality submissions of budgets for proposal and reports of financial consumption.Support FM, Program Staff, and senior management in sustaining and developing new partnership and opportunities for funding. Support FM and Program Staff in implementation of financial procedures and building capacity of program staff.Contribute towards maintaining and developing the financial procedures manual or country supplement manual for DCA Ethiopia. Propose changes to accounting and financial policies and procedures to ensure deliverance of efficient Accounting services.Maintain clear and effective communication with DCA programme staff and the respective partner organizations staffs.Continually look to identify areas for improvement and develop processes that will enhance the level of service offered to programme and support DCA Ethiopia office and the partners as well in consultation with FM. Ensure donors financial guidelines and requirements are respected by DCA field offices and implementing partners.Ensure the application and dissemination of new policies, directives, and circulars pertinent to financial management and administration practices in project planning, implementation, and reporting both in partner organization and in DCA Field offices.Summary of key duties
Participate in partners’ selection process in collaboration with program staffs. Ensure all times the financial system and general capacities of DCA’s partners are as per the DCA requirement.Appraise new projects budget and give valuable feedback based on DCA, donors and government requirements.Extract project expenses from Maconomy and monitor expenses together with respective budget holders.Prepare reversals and reallocations as required.Monitor time registration expenses and liaise with staff, and ensure time registration is being charged as per the approved budget and do the necessary reallocations as needed.Provide technical assistance to DCA and partners’ staff on financial management and administration with focus on DCA and donors guidelines and requirements.Communicate partners on the financial administration and progress reports, annual financial and audit reports.Produce financial reports for management, donor and government submissions for review by FM.Ensure that transfer confirmation requests are sent to partners on time and follow- up with partners and upload on intranet.Enter budget in Maconomy, invoice and set financing sources and facilitate project/budget approval.Ensure funds to partners are allocated, invoiced and transferred made to partners on time.In consultation with the FM, conduct visits to DCA field offices and partners’ offices to monitor project implementation and provide on job training.Facilitate external audits, provide necessary documents and explanations, and prepare action plan to implement recommendations.Follow up with partners on regular financial reports to be submitted on time. Review reports and share feedback. Assist FM on compilation of final report for donor submissionEnsure that the adherence of DCA and donors financial guidelines and control systems while performing financial activities.Bring to the attention of FM, HoF, CD any misuse or mishandling of DCA office resources.Ensure USAID projects VAT reimbursement requests are made on time and VAT recording are done on VAT receivable and not on projectEvaluate and recommend on the effectiveness and efficiency of DCA Internal controlsParticipate in the Procurement Committee Meetings representing Finance Department.When DCA Ethiopia receives visitors, whether they be volunteers, journalist, consultants or others, be willing to assist the office as required.Undertake such other duties as may reasonably be required, and when assigned by immediate supervisor.
Key Qualifications/ Skills:
BA degree in Accounting, or a related fied. Master in Accounting, Business Administration or full or partly qualified certified accountant.At least 7 years of experience in the field, preferably in NGO environmentExperience in handling financial management of Donors like ECHO, EU, DIFID, USAID etcStrong knowledge of computer applications: MS packages (Excel, Word), Maconomy or any other accounting systemsGood interpersonal and communication skillsExperience working with local and international partners with regard to capacity building, reporting, review of expendituresFlexible, self-motivated and able to work independently with minimum supervision.High degree of professional responsibility and integrity.Able to communicate in English both written and spoken